peterbamuhigire/playbook-pr-media-integration

PR and Earned Media Integration Playbook

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Use when

• Generates a PR and earned media integration playbook that bridges social media with traditional public relations — covering media pitching, journalist relationship-building, and social amplification of press coverage. Invoke this skill when a client wants to pitch a story to Ugandan or East African media, amplify existing press coverage through social channels, build ongoing relationships with journalists, or develop a coordinated social-PR strategy.
• Use this skill when it is the closest match to the requested deliverable or workflow.

Do not use when

• Do not use this skill for graphic design, video production, software development, or legal advice beyond the repository's stated scope.
• Do not use it when another skill in this repository is clearly more specific to the requested deliverable.

Workflow

1. Collect the required inputs or source material before drafting, unless this skill explicitly generates the intake itself.
2. Follow the section order and decision rules in this SKILL.md; do not skip mandatory steps or required fields.
3. Review the draft against the quality criteria, then deliver the final output in markdown unless the skill specifies another format.

Anti-Patterns

• Do not invent client facts, performance data, budgets, or approvals that were not provided or clearly inferred from evidence.
• Do not skip required inputs, mandatory sections, or quality checks just to make the output shorter.
• Do not drift into out-of-scope work such as code implementation, design production, or unsupported legal conclusions.

Outputs

• A structured markdown document, plan, playbook, or strategy ready for client-facing or internal use.

References

• Use the inline instructions in this skill now. If a references/ directory is added later, treat its files as the deeper source material and keep this SKILL.md execution-focused.

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Required Input

Before generating any deliverable, ask for the following:

1. Client business name and industry — trading name and sector (e.g., fintech, agri-business, hospitality, healthcare)
2. Country/city — default is Uganda/East Africa; specify region if different
3. Existing media relationships or press coverage — any journalists already known, publications already featured in, or previous press clips
4. Story or news hook — what is newsworthy right now? (product launch, milestone, award, data, social impact, partnership)
5. Target publication or programme — preferred outlet(s), or ask the consultant to recommend based on objective
6. Primary objective — brand awareness, investor visibility, public sector positioning, crisis defence, or other
7. Spokesperson — full name, title, and preferred contact method (email/WhatsApp) of the person to be quoted or interviewed

Do not generate the playbook until all seven inputs are confirmed.

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Section 1 — The Social-PR Integration Model

Earned media — press coverage in outlets such as Daily Monitor, NBS TV, or The Africa Report — is the most credible channel available to a brand. Audiences in Uganda and across East Africa trust a newspaper article or television feature far more than a sponsored Facebook post; the editorial endorsement signals third-party validation that no amount of paid media can replicate. Yet earned media has a short shelf life: a press article appears for one day, a broadcast feature airs once, and both disappear from public attention unless the brand actively amplifies them. Social media is the amplification engine that extends the life and reach of every piece of earned media, turning a single day's coverage into weeks of credible, shareable content.

The integration works in both directions. A strong social media presence makes a brand significantly more attractive to journalists. A business with an active, professional Facebook Page, a founder with a credible LinkedIn profile, and consistent X/Twitter engagement is easier to feature — it demonstrates legitimacy, provides ready-made quotes and visuals, and reduces the journalist's verification workload. Build the social presence before pitching to press. Apply the POEM model (Chaffey, 2024) — Paid, Owned, Earned — to map how each channel type supports the others: owned social channels amplify earned media; earned credibility strengthens owned content; paid promotion can extend the reach of earned coverage when organic reach is insufficient.

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Section 2 — Uganda/East Africa Media Landscape

Reference this table when recommending outlets or building a media list for the client.

| Outlet | Type | Audience | Best For | Contact Method | |---|---|---|---|---| | Daily Monitor | National newspaper + online | General, educated, urban | Major business news, policy, social impact | [email protected] or direct to section editors | | New Vision | National newspaper + online | General, government, rural | Government relations, public sector, wider national reach | Via newsdesk or reporters on X/Twitter | | NBS TV | Television | Urban, national | Business features, CEO interviews, sector analysis | Via presenters on social media | | NTV Uganda | Television | Urban, national | Business, entertainment, lifestyle features | Via TV producers; WhatsApp pitches acceptable | | The Observer | Online + print | Political, business, professional | Opinion, investigative angles, policy analysis | [email protected] | | Nile Post | Online | Urban, youth | Breaking business news, tech, startups | Via editor on X/Twitter | | Chimp Reports | Online | Broad consumer | Consumer brand news, entertainment, PR announcements | Via WhatsApp to editors | | Business Focus | Online business news | Business professionals, investors | Business growth stories, financial performance, sector profiles | [email protected] | | The Africa Report | Pan-African online/print | African investors, diaspora, policy makers | Pan-African business narrative, regional expansion stories | Via website submission form | | NRM/Opposition media | Partisan outlets | Political audiences | Political clients only — handle with care; consult client on risk |

Building the media list: Identify 5–8 target outlets per campaign. Match the story angle to the outlet's editorial focus — a fintech product launch suits Business Focus and Nile Post; a community impact initiative suits Daily Monitor and NTV Uganda; a pan-African expansion suits The Africa Report. Do not blast the same pitch to all outlets simultaneously — offer exclusives first (see Section 6).

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Section 3 — What Makes a Story

Apply the six news values below to assess whether a pitch is viable. If the story cannot tick at least three boxes, do not pitch it — reframe the hook or wait for a stronger moment.

1. Timeliness: Is this happening now? Link the pitch to a current trend, regulation, national event, or season (e.g., Budget Day, school term, harvest season, a new regulatory development).
2. Impact: How many people does this affect? The broader and more concrete the impact — jobs created, loans disbursed, patients treated — the stronger the story.
3. Proximity: Is this happening in Uganda, or specifically in Kampala, a named region, or a named community? Local specificity increases relevance to Ugandan editors.
4. Prominence: Is the founder or spokesperson a recognised name in their sector? Are they a first-mover, record-setter, award winner, or industry pioneer?
5. Human interest: Is there a personal story — a founder from humble origins, a business that survived COVID-19, a woman-led enterprise breaking barriers, a young innovator solving a local problem?
6. Conflict or contrast: Is there a problem being solved, an industry norm being challenged, an unexpected finding from data, or a surprising contrast (e.g., global technology applied to a Ugandan village context)?

Generate a brief story assessment for the client's hook, rating it against each value (strong / weak / absent) and recommending whether to proceed, reframe, or wait.

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Section 4 — The Media Pitch

Email Pitch Structure (under 200 words)

Use this template for email pitches to editors and section journalists:

Subject line: [One-line story summary — what happened and why it matters]

Dear [Journalist's first name],

[Opening: the story in 2 sentences. What happened? Who does it affect?]

[The hook: why this matters now — link to a current trend, regulation, or local event.]

[Key facts:
- Fact or data point one
- Fact or data point two
- Fact or data point three]

[Spokesperson: [Name], [Title], is available for interview.
Contact: [phone number] / [email]]

[Offer: Are you offering an exclusive? Is there an embargo date? Is a photo
opportunity or background briefing available?]

[Your name and contact details]

Keep the total word count below 200. Journalists receive dozens of pitches daily; brevity signals professionalism.

WhatsApp Pitch

Many Ugandan journalists and editors respond faster via WhatsApp than email. Apply the same structure as the email pitch, but adapt the format:

• Write in 3–4 short paragraphs; avoid walls of text
• Send between 08:00 and 10:00 EAT — before editorial meetings, when journalists are planning coverage
• Open with the story in one sentence, then add context
• Close with the spokesperson's direct number and your contact
• Do not follow up within 24 hours; respect the journalist's time and inbox
• If there is no response after 48 hours, a single polite follow-up message is acceptable

Generating the Pitch

Using the client's confirmed inputs, generate a draft pitch in both email and WhatsApp formats. Apply the 6 news values (Section 3) to the opening sentences. Use the client's spokesperson name and title. Confirm embargo dates or exclusivity terms before sending.

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Section 5 — Amplifying Earned Coverage

When press coverage lands, activate social media within 24 hours. Delayed amplification wastes the credibility spike that fresh coverage generates.

Follow this 7-step amplification checklist:

1. Screenshot and share: Screenshot the article headline and lead paragraph — share on all active social channels with a caption that adds context. Do not simply post "We were featured!" — explain what was said and why it matters to your audience.
2. LinkedIn post: Quote the most powerful line from the article verbatim; tag the publication's LinkedIn page where available; add 2–3 sentences on what this milestone means for the business and its clients.
3. Facebook post: Use a warmer, more conversational tone — "We made it into the Daily Monitor. Here is what they said about us…" — and include a direct link to the article.
4. WhatsApp broadcast: Send the article link to the opt-in WhatsApp broadcast list with a brief personal message from the founder or spokesperson. First-person tone increases click-through.
5. Email newsletter: Include the coverage in the next email send as social proof under a heading such as "As featured in Daily Monitor." A single sentence and a hyperlink is sufficient.
6. Pin the post: Pin the coverage post to the top of the Facebook Page for 7 days to maximise reach among page visitors.
7. Update Google Business Profile: Add a Google Business Profile post linking to the article — this supports local search credibility and signals active brand management.
8. Credentials update: Add the press mention to the client's biz-dev-credentials document (see References) with the outlet name, date, and article headline — use it in future proposals and pitches as evidence of media presence.

Generate draft captions for steps 1–4 as part of the deliverable, tailored to each platform's tone and format conventions.

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Section 6 — Building Ongoing Media Relationships

One-off press pitches produce one-off results. Sustained media relationships generate consistent, unprompted coverage over time. Apply the following relationship-building steps:

• Follow and engage first: Follow 10–15 relevant journalists on X/Twitter. Engage with their content consistently — comment with insight, share with added context — for 4–6 weeks before sending a first pitch. Cold pitches from unfamiliar contacts are routinely ignored.
• Offer value without pitching: Send useful, relevant information even when there is no pitch — a data point relevant to a story they are covering, a source contact in your industry, a comment on a developing story. Position the client's spokesperson as a reliable expert source.
• Acknowledge published coverage: After a successful story, send a brief thank-you WhatsApp to the journalist — one or two sentences, no ask attached. Record the contact details in the Media Contacts Log (below).
• Offer exclusives: Journalists value being first. Offer a story exclusively to one journalist for 48 hours before widening the pitch. This builds loyalty and increases the likelihood of a more prominent feature.
• Respect editorial independence: Do not attempt to review or approve copy before publication. Offer factual corrections if contacted, but do not negotiate editorial tone or framing.

Media Contacts Log

Maintain this log for the client and update it after every media interaction:

| Name | Outlet | Beat | Contact (email / WhatsApp / X) | Last contact | Notes | |---|---|---|---|---|---| | | | | | | |

Generate a pre-filled version of this log using any existing media contacts provided in the Required Input.

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Quality Criteria

Output from this skill meets the standard when it:

• Includes the EA media landscape table with outlet types, audiences, best-fit story angles, and contact methods
• Lists all 6 news values and applies them to the client's specific hook with a clear pitch-or-don't recommendation
• Produces a draft pitch under 200 words in the correct email template format, plus a WhatsApp version
• Provides the 7-step social amplification checklist with platform-specific draft captions
• Includes the Media Contacts Log template, pre-filled where existing contacts were provided
• Contains concrete journalist relationship-building guidance with specific timelines (4–6 weeks engagement, 48-hour exclusivity window)
• Confirms the spokesperson's name and title are present in all pitch drafts and amplification captions

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References

Consult these related skills when building the wider communications strategy:

• playbook-reputation-management/SKILL.md — read when media coverage involves sensitive topics, crisis situations, or reputational risk; this playbook governs defensive communications
• biz-dev-credentials/SKILL.md — read when updating the client's credentials document with new press mentions; earned media is a primary credentials asset
• peso-integrated-strategy/SKILL.md — read when the PR campaign requires paid promotion of earned coverage, or when mapping the full Paid/Earned/Shared/Owned channel mix
• meta-social-listening/SKILL.md — read when monitoring how press coverage is being discussed and shared across social media; social listening tracks the amplification impact of earned media

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Chaffey, D. (2024) Digital Marketing: Strategy, Implementation and Practice. Pearson. Kotler, P. et al. (2023) Marketing Management. Pearson.