razbakov/skills/notion-add-to-db

Add File to Notion Database

Trigger

When the user asks to add a local file (markdown, text, etc.) to a Notion database, e.g.:

• "add X to Notion Control Center"
• "send this file to Notion DB"
• "create a Notion page from this file in [database name]"

Inputs

1. File path — local file to add (required)
2. Database name — Notion database to add to (default: "Control Center")
3. Status — property value like "To do", "To review", etc. (optional)
4. Title override — custom page title; defaults to file's H1 heading or filename (optional)
5. Properties — any additional properties to set (optional)

Control Center Schema (Quick Reference)

Database ID: 32b9a1fd-a351-8064-9375-dc9a8f839d7a Data source: collection://32b9a1fd-a351-809d-bd4d-000b0d579048

| Property | Type | Values | |----------|------|--------| | Name | title | — | | Status | status | To do, Need input, In progress, To review, Done | | Project | select | WeDance, ikigai, razbakov.com, sdtv, smm-manager, facts-collector, montuno-club, dancegods, dancegodscompany, brievcase, voice-assistant, tasks-dashboard, call-agent, skill-mix, cv, web100, ai-study-group | | Priority | select | 🔴 High, 🟡 Medium, 🟢 Low | | GTD Type | select | Action, Content Idea, Reference, Someday, Rule | | Source | select | Telegram, Manual, Daily Review, Agent, Bookmark | | Telegram ID | number | message ID | | Due Date | date | any | | Effort | select | S, M, L |

Process

Step 1: Read the local file

Read the file to get its content. Extract the H1 heading as the default title.

Step 2: Infer properties from content

Analyze the file content and any user-provided context to set:

• Project — infer from keywords, file path, or content (e.g. "dance" → WeDance, "blog" → razbakov.com, "recipe" → ikigai). Always set this.
• GTD Type — classify: is it an Action (something to do), Content Idea (something to write/create), Reference (info to file), Someday (nice-to-have), or Rule (behavioral rule)?
• Priority — 🔴 High if deadline-driven or blocking, 🟡 Medium for important but not urgent, 🟢 Low for nice-to-have
• Source — set based on where it came from (Telegram, Daily Review, Bookmark, Manual, Agent)
• Effort — S (<1h), M (1-4h), L (4h+)
• Telegram ID — if source is Telegram and message ID is known

Step 3: Search Notion for the database (if not Control Center)

notion-search(query: "<database name>", page_size: 5, max_highlight_length: 0)

Find the database by name. Confirm it's type: "database". For Control Center, skip search — use the known IDs above.

Step 4: Fetch database schema (if not Control Center)

notion-fetch(id: "<database_id>")

From the response, extract:

• Data source ID from <data-source url="collection://<data_source_id>">
• Schema — property names, types, and allowed values

Step 5: Create the page

notion-create-pages(
  parent: { data_source_id: "<data_source_id>" },
  pages: [{
    properties: {
      "Name": "<title>",
      "Status": "<status>",
      "Project": "<project>",
      "GTD Type": "<gtd_type>",
      "Priority": "<priority>",
      "Source": "<source>",
      "Effort": "<effort>",
      "Telegram ID": <telegram_id_or_null>
    },
    content: "<file content adapted to Notion markdown>",
    icon: "<emoji>"
  }]
)

Content adaptation rules:

• Remove the H1 heading from content (it becomes the page title)
• Keep tables, bold, links, lists — Notion markdown supports them
• For very long files, include a summary version with a reference to the local file path at the bottom
• Add an icon emoji that matches the content topic

S3 Analysis (required for Control Center): When adding to the Control Center database, prepend S3 analysis before the file content:

## S3 Analysis

### Tension
[1-2 sentences — what gap or dissonance prompted this]

### Driver
| Conditions | Effect | Relevance |
|------------|--------|-----------|
| [observable facts] | [consequences] | [why it matters for mission/OKRs] |

### Requirement
> [who] needs [conditions] so that [outcomes]

### Response Options
- [ ] [concrete action A]
- [ ] [alternative approach B]
- [ ] [defer/skip option]

---

[file content below]

Step 6: Confirm

Return the Notion page URL to the user.

Multi-task messages

A single Telegram message may contain multiple actions. When processing:

• Split into separate Notion cards — one per actionable item
• Each card references the same Telegram ID
• Each card gets its own GTD Type, Priority, and Effort

Output

• Notion page URL(s)
• Confirmation of title, database, project, and all properties set