ranbot-ai/meeting-insights-analyzer

Meeting Insights Analyzer

This skill transforms your meeting transcripts into actionable insights about your communication patterns, helping you become a more effective communicator and leader.

When to Use This Skill

• Analyzing your communication patterns across multiple meetings
• Getting feedback on your leadership and facilitation style
• Identifying when you avoid difficult conversations
• Understanding your speaking habits and filler words
• Tracking improvement in communication skills over time
• Preparing for performance reviews with concrete examples
• Coaching team members on their communication style

What This Skill Does

1. Pattern Recognition: Identifies recurring behaviors across meetings like:

   • Conflict avoidance or indirect communication
   • Speaking ratios and turn-taking
   • Question-asking vs. statement-making patterns
   • Active listening indicators
   • Decision-making approaches

2. Communication Analysis: Evaluates communication effectiveness:

   • Clarity and directness
   • Use of filler words and hedging language
   • Tone and sentiment patterns
   • Meeting control and facilitation

3. Actionable Feedback: Provides specific, timestamped examples with:

   • What happened
   • Why it matters
   • How to improve

4. Trend Tracking: Compares patterns over time when analyzing multiple meetings

How to Use

Basic Setup

1. Download your meeting transcripts to a folder (e.g., ~/meetings/)
2. Navigate to that folder in Claude Code
3. Ask for the analysis you want

Quick Start Examples

Analyze all meetings in this folder and tell me when I avoided conflict.

Look at my meetings from the past month and identify my communication patterns.

Compare my facilitation style between these two meeting folders.

Advanced Analysis

Analyze all transcripts in this folder and:
1. Identify when I interrupted others
2. Calculate my speaking ratio
3. Find moments I avoided giving direct feedback
4. Track my use of filler words
5. Show examples of good active listening

Instructions

When a user requests meeting analysis:

1. Discover Available Data

   • Scan the folder for transcript files (.txt, .md, .vtt, .srt, .docx)
   • Check if files contain speaker labels and timestamps
   • Confirm the date range of meetings
   • Identify the user's name/identifier in transcripts

2. Clarify Analysis Goals

   If not specified, ask what they want to learn:

   • Specific behaviors (conflict avoidance, interruptions, filler words)
   • Communication effectiveness (clarity, directness, listening)
   • Meeting facilitation skills
   • Speaking patterns and ratios
   • Growth areas for improvement

3. Analyze Patterns

   For each requested insight:

   Conflict Avoidance:

   • Look for hedging language ("maybe", "kind of", "I think")
   • Indirect phrasing instead of direct requests
   • Changing subject when tension arises
   • Agreeing without commitment ("yeah, but...")
   • Not addressing obvious problems

   Speaking Ratios:

   • Calculate percentage of meeting spent speaking
   • Count interruptions (by and of the user)
   • Measure average speaking turn length
   • Track question vs. statement ratios

   Filler Words:

   • Count "um", "uh", "like", "you know", "actually", etc.
   • Note frequency per minute or per speaking turn
   • Identify situations where they increase (nervous, uncertain)

   Active Listening:

   • Questions that reference others' previous points
   • Paraphrasing or summarizing others' ideas
   • Building on others' contributions
   • Asking clarifying questions

   Leadership & Facilitation:

   • Decision-making approach (directive vs. collaborative)
   • How disagreements are handled
   • Inclusion of quieter participants
   • Time management and agenda control
   • Follow-up and action item clarity

4. Provide Specific Examples

   For each pattern found, include:

   ### [Pattern Name]
   
   **Finding**: [One-sentence summary of the pattern]
   
   **Frequency**: [X times across Y meetings]
   
   **Examples**:
   
   1. **[Meeting Name/Date]** - [Timestamp]
      
      **What Happened**:
      > [Actual quote from transcript]
      
      **Why This Matters**:
      [Explanation of the impact or missed opportunity]
      
      **Better Approach**:
      [Specific alternative phrasing or behavior]
   
   [Repeat for 2-3 strongest examples]
   

5. Synthesize Insights

   After analyzing all patterns, provide:

   # Meeting Insights Summary
   
   **Analysis Period**: [Date range]
   **Meetings Analyzed**: [X meetings]
   **Total Duration**: [X hours]
   
   ## Key Patterns Identified
   
   ### 1. [Primary Pattern]
   - **Observed**: [What you saw]
   - **Impact**: [Why it matters]
   - **Recommendation**: [How to improve]
   
   ### 2. [Second Pattern]
   [Same structure]
   
   ## Communication