ranbot-ai/googlesheets-automation

Google Sheets Automation via Rube MCP

Automate Google Sheets workflows including reading/writing data, managing spreadsheets and tabs, formatting cells, filtering rows, and upserting records through Composio's Google Sheets toolkit.

Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
• Active Google Sheets connection via RUBE_MANAGE_CONNECTIONS with toolkit googlesheets
• Always call RUBE_SEARCH_TOOLS first to get current tool schemas

Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds
2. Call RUBE_MANAGE_CONNECTIONS with toolkit googlesheets
3. If connection is not ACTIVE, follow the returned auth link to complete Google OAuth
4. Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Read and Write Data

When to use: User wants to read data from or write data to a Google Sheet

Tool sequence:

1. GOOGLESHEETS_SEARCH_SPREADSHEETS - Find spreadsheet by name if ID unknown [Prerequisite]
2. GOOGLESHEETS_GET_SHEET_NAMES - Enumerate tab names to target the right sheet [Prerequisite]
3. GOOGLESHEETS_BATCH_GET - Read data from one or more ranges [Required]
4. GOOGLESHEETS_BATCH_UPDATE - Write data to a range or append rows [Required]
5. GOOGLESHEETS_VALUES_UPDATE - Update a single specific range [Alternative]
6. GOOGLESHEETS_SPREADSHEETS_VALUES_APPEND - Append rows to end of table [Alternative]

Key parameters:

• spreadsheet_id: Alphanumeric ID from the spreadsheet URL (between '/d/' and '/edit')
• ranges: A1 notation array (e.g., 'Sheet1!A1:Z1000'); always use bounded ranges
• sheet_name: Tab name (case-insensitive matching supported)
• values: 2D array where each inner array is a row
• first_cell_location: Starting cell in A1 notation (omit to append)
• valueInputOption: 'USER_ENTERED' (parsed) or 'RAW' (literal)

Pitfalls:

• Mis-cased or non-existent tab names error "Sheet 'X' not found"
• Empty ranges may omit valueRanges[i].values; treat missing as empty array
• GOOGLESHEETS_BATCH_UPDATE values must be a 2D array (list of lists), even for a single row
• Unbounded ranges like 'A:Z' on sheets with >10,000 rows may cause timeouts; always bound with row limits
• Append follows the detected tableRange; use returned updatedRange to verify placement

2. Create and Manage Spreadsheets

When to use: User wants to create a new spreadsheet or manage tabs within one

Tool sequence:

1. GOOGLESHEETS_CREATE_GOOGLE_SHEET1 - Create a new spreadsheet [Required]
2. GOOGLESHEETS_ADD_SHEET - Add a new tab/worksheet [Required]
3. GOOGLESHEETS_UPDATE_SHEET_PROPERTIES - Rename, hide, reorder, or color tabs [Optional]
4. GOOGLESHEETS_GET_SPREADSHEET_INFO - Get full spreadsheet metadata [Optional]
5. GOOGLESHEETS_FIND_WORKSHEET_BY_TITLE - Check if a specific tab exists [Optional]

Key parameters:

• title: Spreadsheet or sheet tab name
• spreadsheetId: Target spreadsheet ID
• forceUnique: Auto-append suffix if tab name exists (default true)
• properties.gridProperties: Set row/column counts, frozen rows

Pitfalls:

• Sheet names must be unique within a spreadsheet
• Default sheet names are locale-dependent ('Sheet1' in English, 'Hoja 1' in Spanish)
• Don't use index when creating multiple sheets in parallel (causes 'index too high' errors)
• GOOGLESHEETS_GET_SPREADSHEET_INFO can return 403 if account lacks access

3. Search and Filter Rows

When to use: User wants to find specific rows or apply filters to sheet data

Tool sequence:

1. GOOGLESHEETS_LOOKUP_SPREADSHEET_ROW - Find first row matching exact cell value [Required]
2. GOOGLESHEETS_SET_BASIC_FILTER - Apply filter/sort to a range [Alternative]
3. GOOGLESHEETS_CLEAR_BASIC_FILTER - Remove existing filter [Optional]
4. GOOGLESHEETS_BATCH_GET - Read filtered results [Optional]

Key parameters:

• query: Exact text value to match (matches entire cell content)
• range: A1 notation range to search within
• case_sensitive: Boolean for case-sensitive matching (default false)
• filter.range: Grid range with sheet_id for basic filter
• filter.criteria: Column-based filter conditions
• filter.sortSpecs: Sort specifications

Pitfalls:

• GOOGLESHEETS_LOOKUP_SPREADSHEET_ROW matches entire cell content, not substrings
• Sheet names with spaces must be single-quoted in ranges (e.g., "'My Sheet'!A:Z")
• Bare sheet names without ranges are not supported for lookup; always specify a range

4. Upsert Rows by Key

When to use: User wants to update existing rows or insert new ones based on a unique key column

Tool sequence:

1. GOOGLESHEETS_UPSERT_ROWS - Update matching rows or append new ones [Required]

Key parameters:

• spreadsheetId: Target spreadsheet ID
• sheetName: Tab name
• keyColumn: