ranbot-ai/skills/google-admin-automation

Google Workspace Admin Automation via Rube MCP

Manage Google Workspace users, groups, memberships, and organizational settings programmatically using Rube MCP (Composio).

Toolkit docs: composio.dev/toolkits/google_admin

Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
• Active connection via RUBE_MANAGE_CONNECTIONS with toolkit google_admin
• Google Workspace admin privileges for the authenticated account
• Always call RUBE_SEARCH_TOOLS first to get current tool schemas

Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds
2. Call RUBE_MANAGE_CONNECTIONS with toolkit google_admin
3. If connection is not ACTIVE, follow the returned auth link to complete setup
4. Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. List All Users

Use GOOGLE_ADMIN_LIST_USERS to retrieve Google Workspace users with optional filtering and pagination.

Tool: GOOGLE_ADMIN_LIST_USERS
Parameters:
  - customer: Customer ID or "my_customer" (default)
  - domain: Domain to list users from
  - query: Filter string (e.g., "orgName=Engineering", "isSuspended=false")
  - max_results: Maximum results (1-500, default 100)
  - order_by: Sort by "email", "givenName", or "familyName"
  - sort_order: "ASCENDING" or "DESCENDING"
  - page_token: Pagination token

2. Create a New User

Use GOOGLE_ADMIN_CREATE_USER to provision a new Google Workspace account.

Tool: GOOGLE_ADMIN_CREATE_USER
Parameters:
  - primary_email (required): User's email (e.g., "[email protected]")
  - given_name (required): First name
  - family_name (required): Last name
  - password (required): Password meeting domain requirements
  - org_unit_path: Organizational unit (default: "/")
  - change_password_at_next_login: Force password change (default: true)
  - recovery_email: Recovery email address
  - recovery_phone: Recovery phone number
  - suspended: Whether account starts suspended (default: false)

3. List and Manage Groups

Use GOOGLE_ADMIN_LIST_GROUPS to list groups, and GOOGLE_ADMIN_CREATE_GROUP to create new ones.

Tool: GOOGLE_ADMIN_LIST_GROUPS
Parameters:
  - customer: "my_customer" (default)
  - domain: Filter by domain
  - query: Filter (e.g., "name=Engineering*")
  - max_results: Max results (1-200)
  - order_by: Sort by "email"
  - page_token: Pagination token

Tool: GOOGLE_ADMIN_CREATE_GROUP
Parameters:
  - email (required): Group email address (e.g., "[email protected]")
  - name (required): Display name (e.g., "Engineering Team")
  - description: Group purpose description

4. Add Users to Groups

Use GOOGLE_ADMIN_ADD_USER_TO_GROUP to manage group membership.

Tool: GOOGLE_ADMIN_ADD_USER_TO_GROUP
Parameters:
  - group_key (required): Group email or ID
  - user_key (required): User email or ID to add
  - role: "MEMBER" (default), "MANAGER", or "OWNER"

5. Suspend or Unsuspend Users

Use GOOGLE_ADMIN_SUSPEND_USER to toggle user account suspension.

Tool: GOOGLE_ADMIN_SUSPEND_USER
Parameters:
  - user_key (required): User's email or unique ID
  - suspended: true to suspend, false to unsuspend (default: true)
  - suspension_reason: Reason for suspension (optional)

6. Get User or Group Details

Use GOOGLE_ADMIN_GET_USER or GOOGLE_ADMIN_GET_GROUP to retrieve detailed information.

Tool: GOOGLE_ADMIN_GET_USER
Parameters:
  - user_key (required): User's email or unique ID

Tool: GOOGLE_ADMIN_GET_GROUP
Parameters:
  - group_key (required): Group's email or unique ID

Common Patterns

• Onboarding workflow: Use GOOGLE_ADMIN_CREATE_USER to provision the account, then GOOGLE_ADMIN_ADD_USER_TO_GROUP to add them to relevant groups.
• Offboarding workflow: Use GOOGLE_ADMIN_SUSPEND_USER to disable access, or GOOGLE_ADMIN_DELETE_USER for permanent removal.
• Audit group membership: Use GOOGLE_ADMIN_LIST_GROUPS to find groups, then GOOGLE_ADMIN_LIST_GROUP_MEMBERS to review members.
• Bulk user management: List users with GOOGLE_ADMIN_LIST_USERS and filter queries, then iterate for updates.
• Add email aliases: Use GOOGLE_ADMIN_ADD_USER_ALIAS to add alternative email addresses for a user.
• Look up user details: Use GOOGLE_ADMIN_GET_USER to retrieve full profile information before making changes.

Known Pitfalls

• Admin privileges required: All tools require the authenticated user to have Google Workspace administrator privileges. Non-admin accounts will receive permission errors.
• Delete is permanent: GOOGLE_ADMIN_DELETE_USER permanently removes a user account. This action cannot be undone.
• user_key accepts email or ID: The user_key parameter accepts both the user's primary email address and their unique numeric use