ranbot-ai/skills/asana-automation

Asana Automation via Rube MCP

Automate Asana operations through Composio's Asana toolkit via Rube MCP.

Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
• Active Asana connection via RUBE_MANAGE_CONNECTIONS with toolkit asana
• Always call RUBE_SEARCH_TOOLS first to get current tool schemas

Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds
2. Call RUBE_MANAGE_CONNECTIONS with toolkit asana
3. If connection is not ACTIVE, follow the returned auth link to complete Asana OAuth
4. Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Manage Tasks

When to use: User wants to create, search, list, or organize tasks

Tool sequence:

1. ASANA_GET_MULTIPLE_WORKSPACES - Get workspace ID [Prerequisite]
2. ASANA_SEARCH_TASKS_IN_WORKSPACE - Search tasks [Optional]
3. ASANA_GET_TASKS_FROM_A_PROJECT - List project tasks [Optional]
4. ASANA_CREATE_A_TASK - Create a new task [Optional]
5. ASANA_GET_A_TASK - Get task details [Optional]
6. ASANA_CREATE_SUBTASK - Create a subtask [Optional]
7. ASANA_GET_TASK_SUBTASKS - List subtasks [Optional]

Key parameters:

• workspace: Workspace GID (required for search/creation)
• projects: Array of project GIDs to add task to
• name: Task name
• notes: Task description
• assignee: Assignee (user GID or email)
• due_on: Due date (YYYY-MM-DD)

Pitfalls:

• Workspace GID is required for most operations; get it first
• Task GIDs are returned as strings, not integers
• Search is workspace-scoped, not project-scoped

2. Manage Projects and Sections

When to use: User wants to create projects, manage sections, or organize tasks

Tool sequence:

1. ASANA_GET_WORKSPACE_PROJECTS - List workspace projects [Optional]
2. ASANA_GET_A_PROJECT - Get project details [Optional]
3. ASANA_CREATE_A_PROJECT - Create a new project [Optional]
4. ASANA_GET_SECTIONS_IN_PROJECT - List sections [Optional]
5. ASANA_CREATE_SECTION_IN_PROJECT - Create a new section [Optional]
6. ASANA_ADD_TASK_TO_SECTION - Move task to section [Optional]
7. ASANA_GET_TASKS_FROM_A_SECTION - List tasks in section [Optional]

Key parameters:

• project_gid: Project GID
• name: Project or section name
• workspace: Workspace GID for creation
• task: Task GID for section assignment
• section: Section GID

Pitfalls:

• Projects belong to workspaces; workspace GID is needed for creation
• Sections are ordered within a project
• DUPLICATE_PROJECT creates a copy with optional task inclusion

3. Manage Teams and Users

When to use: User wants to list teams, team members, or workspace users

Tool sequence:

1. ASANA_GET_TEAMS_IN_WORKSPACE - List workspace teams [Optional]
2. ASANA_GET_USERS_FOR_TEAM - List team members [Optional]
3. ASANA_GET_USERS_FOR_WORKSPACE - List all workspace users [Optional]
4. ASANA_GET_CURRENT_USER - Get authenticated user [Optional]
5. ASANA_GET_MULTIPLE_USERS - Get multiple user details [Optional]

Key parameters:

• workspace_gid: Workspace GID
• team_gid: Team GID

Pitfalls:

• Users are workspace-scoped
• Team membership requires the team GID

4. Parallel Operations

When to use: User needs to perform bulk operations efficiently

Tool sequence:

1. ASANA_SUBMIT_PARALLEL_REQUESTS - Execute multiple API calls in parallel [Required]

Key parameters:

• actions: Array of action objects with method, path, and data

Pitfalls:

• Each action must be a valid Asana API call
• Failed individual requests do not roll back successful ones

Common Patterns

ID Resolution

Workspace name -> GID:

1. Call ASANA_GET_MULTIPLE_WORKSPACES
2. Find workspace by name
3. Extract gid field

Project name -> GID:

1. Call ASANA_GET_WORKSPACE_PROJECTS with workspace GID
2. Find project by name
3. Extract gid field

Pagination

• Asana uses cursor-based pagination with offset parameter
• Check for next_page in response
• Pass offset from next_page.offset for next request

Known Pitfalls

GID Format:

• All Asana IDs are strings (GIDs), not integers
• GIDs are globally unique identifiers

Workspace Scoping:

• Most operations require a workspace context
• Tasks, projects, and users are workspace-scoped

Quick Reference

| Task | Tool Slug | Key Params | |------|-----------|------------| | List workspaces | ASANA_GET_MULTIPLE_WORKSPACES | (none) | | Search tasks | ASANA_SEARCH_TASKS_IN_WORKSPACE | workspace, text | | Create task | ASANA_CREATE_A_TASK | workspace, name, projects | | Get task | ASANA_GET_A_TASK | task_gid | | Create subtask | ASANA_CREATE_SUBTASK | parent, name | | List subtasks | ASANA_GET_TASK_SUBTASKS | task_gid | | Project tasks | ASANA_GET_TASKS_FROM_A_PROJECT | project_gid | |