latestaiagents/onboarding-checklist

Onboarding Checklist

Set new hires up for success with structured onboarding.

When to Use

• Preparing for a new hire's arrival
• Building role-specific onboarding programs
• Improving existing onboarding processes
• Creating 30-60-90 day plans
• Ensuring consistent onboarding across teams

Pre-Start Checklist (Before Day 1)

1 Week Before

## IT & Access
- [ ] Laptop/equipment ordered and configured
- [ ] Email account created
- [ ] Slack/Teams account set up
- [ ] Required software licenses provisioned
- [ ] Building/office access arranged
- [ ] VPN access configured (if remote)

## HR & Admin
- [ ] Offer letter signed and filed
- [ ] Background check completed
- [ ] I-9/work authorization ready
- [ ] Benefits enrollment information prepared
- [ ] Payroll set up
- [ ] Emergency contact form ready

## Team Preparation
- [ ] Onboarding buddy assigned
- [ ] First week meetings scheduled
- [ ] Welcome announcement drafted
- [ ] Desk/workspace prepared (if on-site)
- [ ] Team lunch scheduled

Day Before

- [ ] Welcome email sent with Day 1 logistics
- [ ] Calendar invites confirmed
- [ ] Manager 1:1 scheduled for Day 1
- [ ] Equipment delivery confirmed (if remote)
- [ ] Team notified of new hire start

Day 1 Checklist

Morning

## Welcome & Setup (First 2 hours)
- [ ] Warm welcome from manager
- [ ] Office tour / virtual workspace orientation
- [ ] Equipment setup and login
- [ ] Introductions to immediate team
- [ ] Review Day 1 agenda

## Admin & HR
- [ ] Complete I-9 verification
- [ ] Review and sign policies
- [ ] Benefits enrollment walkthrough
- [ ] Security and compliance training
- [ ] Set up direct deposit

Afternoon

## Orientation
- [ ] Company overview presentation
- [ ] Mission, values, and culture
- [ ] Organization structure
- [ ] Key tools and systems training
- [ ] Communication norms and channels

## Role Introduction
- [ ] Manager 1:1: expectations and goals
- [ ] Team structure and responsibilities
- [ ] Current projects overview
- [ ] Access to documentation and resources
- [ ] End-of-day check-in

Week 1 Checklist

## Learning & Context
- [ ] Complete required compliance training
- [ ] Review team documentation and wikis
- [ ] Shadow key meetings
- [ ] Meet with onboarding buddy daily
- [ ] Understand current priorities and projects

## Connections
- [ ] 1:1s with each team member
- [ ] Meet key cross-functional partners
- [ ] Join relevant Slack channels
- [ ] Attend team standup/meetings

## Quick Wins
- [ ] Complete small starter task
- [ ] Set up development environment (if applicable)
- [ ] Make first contribution (code, doc, etc.)

## End of Week 1
- [ ] Manager check-in: questions, feedback, blockers
- [ ] Onboarding feedback survey
- [ ] Review Week 2 plan

30-60-90 Day Plan

Days 1-30: Learn

## Goals
- Understand the company, team, and role
- Build relationships with key stakeholders
- Complete all required training
- Start contributing to team projects

## Milestones
- [ ] Complete all compliance and security training
- [ ] Meet with all direct team members
- [ ] Understand team goals and priorities
- [ ] Complete first small project or task
- [ ] Document questions and learnings
- [ ] Receive first round of feedback

## Success Metrics
- Training completion: 100%
- Stakeholder meetings: [X] completed
- First contribution delivered

Days 31-60: Contribute

## Goals
- Take ownership of specific responsibilities
- Contribute meaningfully to team projects
- Identify process improvements
- Build broader organizational relationships

## Milestones
- [ ] Own [specific area or project]
- [ ] Complete [medium-sized project]
- [ ] Present work to broader team
- [ ] Propose one process improvement
- [ ] Expand network beyond immediate team

## Success Metrics
- Projects completed: [X]
- Independent ownership demonstrated
- Cross-functional relationships established

Days 61-90: Own

## Goals
- Operate independently in role
- Drive projects from start to finish
- Mentor newer team members
- Contribute to team strategy

## Milestones
- [ ] Lead [significant project or initiative]
- [ ] Deliver measurable impact
- [ ] Contribute to team planning
- [ ] Support onboarding of newer hires
- [ ] Complete 90-day review

## Success Metrics
- Key deliverables completed
- Positive 90-day review
- Team contribution recognized

Role-Specific Additions

Engineering Onboarding

Week 1:
- [ ] Development environment setup
- [ ] Codebase walkthrough
- [ ] Architecture overview
- [ ] First PR merged

Week 2-4:
- [ ] Complete starter bugs/tasks
- [ ] Participate in code reviews
- [ ] On-call shadowing
- [ ] Understand deployment process

Sales Onboarding

Week 1-2:
- [ ] Product training and certification
- [ ] CRM and tools training
- [ ] Shadow discovery calls
- [ ] Review sales playbook

Week 3-4:
- [ ] First prospecting activities
- [ ] Practice pitch with feedback
- [ ] Shadow closing calls
- [ ] Begin building pipeline

Manager Onboarding

Week 1-2:
- [ ] 1:1s with all direct reports
- [ ] Understand each person's goals and challenges
- [ ] Review team performance history
- [ ] Meet with peer managers

Week 3-4:
- [ ] Stakeholder mapping
- [ ] Understand team dynamics
- [ ] Review processes and rituals
- [ ] Identify quick wins

Onboarding Feedback Template

## 30/60/90 Day Check-in

1. What's going well so far?
2. What's been challenging or confusing?
3. Do you have everything you need to do your job?
4. How is your relationship with your manager?
5. How is your relationship with the team?
6. What could we improve about onboarding?
7. On a scale of 1-10, how supported do you feel?
8. Any other feedback or concerns?

Best Practices

1. Assign an onboarding buddy - Peer support accelerates integration
2. Don't overwhelm Day 1 - Spread information across weeks
3. Schedule manager 1:1s early and often - Weekly minimum for first 90 days
4. Provide quick wins - Early success builds confidence
5. Gather feedback - Continuously improve the process
6. Customize by role - One size doesn't fit all
7. Document everything - Reduce tribal knowledge dependency