grailautomation/update

Update Command

If you see unfamiliar placeholders or need to check which tools are connected, see CONNECTORS.md.

Keep your task list and memory current. Two modes:

• Default: Sync tasks from external tools, triage stale items, check memory for gaps
• --comprehensive: Deep scan chat, email, calendar, docs — flag missed todos and suggest new memories

Usage

/productivity:update
/productivity:update --comprehensive

Default Mode

1. Load Current State

Read TASKS.md and memory/ directory. If they don't exist, suggest /productivity:start first.

2. Sync Tasks from External Sources

Check for available task sources:

• Project tracker (e.g. Asana, Linear, Jira) (if MCP available)
• GitHub Issues (if in a repo): gh issue list --assignee=@me

If no sources are available, skip to Step 3.

Fetch tasks assigned to the user (open/in-progress). Compare against TASKS.md:

| External task | TASKS.md match? | Action | |---------------|-----------------|--------| | Found, not in TASKS.md | No match | Offer to add | | Found, already in TASKS.md | Match by title (fuzzy) | Skip | | In TASKS.md, not in external | No match | Flag as potentially stale | | Completed externally | In Active section | Offer to mark done |

Present diff and let user decide what to add/complete.

3. Triage Stale Items

Review Active tasks in TASKS.md and flag:

• Tasks with due dates in the past
• Tasks in Active for 30+ days
• Tasks with no context (no person, no project)

Present each for triage: Mark done? Reschedule? Move to Someday?

4. Decode Tasks for Memory Gaps

For each task, attempt to decode all entities (people, projects, acronyms, tools, links):

Task: "Send PSR to Todd re: Phoenix blockers"

Decode:
- PSR → ✓ Pipeline Status Report (in glossary)
- Todd → ✓ Todd Martinez (in people/)
- Phoenix → ? Not in memory

Track what's fully decoded vs. what has gaps.

5. Fill Gaps

Present unknown terms grouped:

I found terms in your tasks I don't have context for:

1. "Phoenix" (from: "Send PSR to Todd re: Phoenix blockers")
   → What's Phoenix?

2. "Maya" (from: "sync with Maya on API design")
   → Who is Maya?

Add answers to the appropriate memory files (people/, projects/, glossary.md).

6. Capture Enrichment

Tasks often contain richer context than memory. Extract and update:

• Links from tasks → add to project/people files
• Status changes ("launch done") → update project status, demote from CLAUDE.md
• Relationships ("Todd's sign-off on Maya's proposal") → cross-reference people
• Deadlines → add to project files

7. Report

Update complete:
- Tasks: +3 from project tracker (e.g. Asana), 1 completed, 2 triaged
- Memory: 2 gaps filled, 1 project enriched
- All tasks decoded ✓

Comprehensive Mode (--comprehensive)

Everything in Default Mode, plus a deep scan of recent activity.

Extra Step: Scan Activity Sources

Gather data from available connected sources. Prefer a maintained CLI over MCP when the CLI can safely perform the workflow; for Google Workspace, use the gws CLI:

• Chat: Search recent messages, read active channels
• Email: Search sent messages. For Gmail, use gws gmail instead of Gmail MCP.
• Documents: List recently touched docs. For Google Drive/Docs, use gws drive and gws docs instead of Google Drive MCP.
• Calendar: List recent + upcoming events. For Google Calendar, use gws calendar instead of Google Calendar MCP.

Extra Step: Flag Missed Todos

Compare activity against TASKS.md. Surface action items that aren't tracked:

## Possible Missing Tasks

From your activity, these look like todos you haven't captured:

1. From chat (Jan 18):
   "I'll send the updated mockups by Friday"
   → Add to TASKS.md?

2. From meeting "Phoenix Standup" (Jan 17):
   You have a recurring meeting but no Phoenix tasks active
   → Anything needed here?

3. From email (Jan 16):
   "I'll review the API spec this week"
   → Add to TASKS.md?

Let user pick which to add.

Extra Step: Suggest New Memories

Surface new entities not in memory:

## New People (not in memory)
| Name | Frequency | Context |
|------|-----------|---------|
| Maya Rodriguez | 12 mentions | design, UI reviews |
| Alex K | 8 mentions | DMs about API |

## New Projects/Topics
| Name | Frequency | Context |
|------|-----------|---------|
| Starlight | 15 mentions | planning docs, product |

## Suggested Cleanup
- **Horizon project** — No mentions in 30 days. Mark completed?

Present grouped by confidence. High-confidence items offered to add directly; low-confidence items asked about.

Notes

• Never auto-add tasks or memories without user confirmation
• External source links are preserved when available
• Fuzzy matching on task titles handles minor wording differences
• Safe to run frequently — only updates when there's new info
• --comprehensive always runs interactively