espennilsen/project-manager

Project Manager

Manage projects spanning two systems:

• Code — /Users/espen/Dev/ (git repos, code, configs)
• Knowledge — Obsidian vault at /Users/espen/Library/CloudStorage/OneDrive-Espennilsen.net/2-Areas/Digital_Life/Obsidian/e9n (notes, tasks, dashboards)

⚠️ Safety

• Always confirm before modifying Obsidian vault files. The vault has Dataview queries, templates, and dashboards that depend on consistent structure.
• Read the vault's AGENTS.md and relevant _Index.md files before creating or editing vault notes.
• Never force-push, delete branches, or reset git history without explicit confirmation.

Paths

DEV="/Users/espen/Dev"
VAULT="/Users/espen/Library/CloudStorage/OneDrive-Espennilsen.net/2-Areas/Digital_Life/Obsidian/e9n"

Known Projects

Active projects and their locations. Resolve project references against this list first.

| Project | Dev Path | Vault Path | Stack | |---------|----------|------------|-------| | pi (Hannah) | $DEV/pi | 1. Projects/AI Projects/Pi (Hannah) | Node/TypeScript, Pi agent | | e9n.dev | $DEV/e9n.dev | 1. Projects/e9n Agency | Eleventy + Tailwind + Pagefind | | Starheim | $DEV/Starheim | 1. Projects/Starheim | TanStack Start + React + Clerk + oRPC | | x10s | $DEV/x10s | — | Node/TypeScript | | x10s-pi | $DEV/x10s-pi | — | Monorepo, Docker + K8s | | Hovdan Seil AS | $DEV/Hovdan Seil AS | — | Eleventy + Tailwind | | hjernedal.no | $DEV/hjernedal.no | — | Next.js + Prisma + AI chatbot | | SalesGPT | $DEV/SalesGPT | — | Autonomous sales agent | | obsidian-agent | $DEV/obsidian-agent | — | Claude SDK + Obsidian | | MCP-Bridge | $DEV/MCP-Bridge | — | OpenAI API → MCP bridge | | stoic-tracker | $DEV/stoic-tracker | — | Monorepo, Docker | | Sail La Vie | $DEV/Sail La Vie | — | TanStack React + Firebase | | LocalBooks | $DEV/LocalBooks | — | React Native | | comfyui-cheatsheet | $DEV/comfyui-cheatsheet | — | Vue.js | | ClaudeCode | $DEV/ClaudeCode | — | Developer toolkit | | CrewMap | — | 1. Projects/CrewMap | — | | VibeBox | — | 1. Projects/VibeBox | — | | Languages | — | 1. Projects/Languages | Thai + Spanish | | Health | — | 1. Projects/Health | Bodybuilding, C25K, Weight Loss | | Sales Coaching | — | 1. Projects/Sales Coaching | MEDDPICC | | University Courses | — | 1. Projects/University Courses | Academic |

Operations

1. Project Status Overview

Get a quick status across all active projects:

# All git repos sorted by last commit (most recent first)
# Shows: project name, last commit timestamp, dirty file count
(for d in $DEV/*/; do
  [ -d "$d/.git" ] || continue
  name=$(basename "$d")
  ts=$(git -C "$d" log -1 --format='%ct' 2>/dev/null)
  date=$(git -C "$d" log -1 --format='%ai' 2>/dev/null | cut -d' ' -f1)
  ago=$(git -C "$d" log -1 --format='%ar' 2>/dev/null)
  dirty=$(git -C "$d" status --porcelain 2>/dev/null | wc -l | tr -d ' ')
  week=$(git -C "$d" log --oneline --since="7 days ago" --no-merges 2>/dev/null | wc -l | tr -d ' ')
  flag=""
  [ "$dirty" -gt 0 ] && flag=" ⚠️ ${dirty} dirty"
  [ "$week" -gt 0 ] && flag="${flag} 📝 ${week} this week"
  echo "${ts:-0}|${name}|${date:-never}|${ago:-never}${flag}"
done) | sort -t'|' -k1 -rn | cut -d'|' -f2-

# Obsidian project status
cat "$VAULT/1. Projects/_Index.md"

2. Single Project Deep Dive

For a specific project, gather comprehensive status:

PROJECT="project-name"

# Git status
git -C "$DEV/$PROJECT" status
git -C "$DEV/$PROJECT" log --oneline -10

# Recent changes
git -C "$DEV/$PROJECT" diff --stat HEAD~5 2>/dev/null

# Tech stack detection
ls "$DEV/$PROJECT/package.json" "$DEV/$PROJECT/Cargo.toml" "$DEV/$PROJECT/pyproject.toml" "$DEV/$PROJECT/go.mod" 2>/dev/null
cat "$DEV/$PROJECT/package.json" 2>/dev/null | head -20

# README / docs
cat "$DEV/$PROJECT/README.md" 2>/dev/null | head -50

# Open issues (if using GitHub)
# Check for TODO/FIXME/HACK
grep -rn "TODO\|FIXME\|HACK\|XXX" "$DEV/$PROJECT/src/" --include="*.ts" --include="*.tsx" --include="*.js" 2>/dev/null | head -20

For the vault side:

# Find related vault notes
find "$VAULT" -name "*.md" -path "*/Projects/*" | xargs grep -l "$PROJECT" 2>/dev/null

3. Create New Project

When starting a new project, set up both systems:

Dev side:

mkdir -p "$DEV/new-project"
cd "$DEV/new-project"
git init
# ... scaffold based on stack

Vault side (confirm with Espen first):

1. Read the Project Template: cat "$VAULT/Templates/Project Template.md"
2. Create the project note in 1. Projects/ following the template
3. Add correct frontmatter and tags per 🏷️ Tag Taxonomy.md
4. Update 1. Projects/_Index.md if it's not auto-generated by Dataview

4. Archive a Project

Move a project to archived/inactive state:

Dev side:

# Ensure clean state
git -C "$DEV/$PROJECT" status
# Confirm no uncommitted work, then optionally:
mv "$DEV/$PROJECT" "$DEV/! Archive/"

Vault side (confirm first):

1. Move the project folder from 1. Projects/ to 4. Archive/
2. Update tags: change #project/active to #project/completed or #project/archived
3. Add completion date to frontmatter

5. Cross-Project Search

Search across all code repos and vault notes:

# Search code
grep -rl "search term" $DEV/*/src/ --include="*.ts" --include="*.tsx" --include="*.py" 2>/dev/null | head -20

# Search vault
grep -rl "search term" "$VAULT" --include="*.md" 2>/dev/null | head -20

# Search git history across projects
for d in $DEV/*/; do
  [ -d "$d/.git" ] || continue
  result=$(git -C "$d" log --all --oneline --grep="search term" 2>/dev/null | head -3)
  [ -n "$result" ] && echo "=== $(basename "$d") ===" && echo "$result"
done

6. Sync Check

Verify Dev projects and Obsidian are in sync:

# Projects in Dev that might need vault notes
for d in $DEV/*/; do
  [ -d "$d/.git" ] || continue
  name=$(basename "$d")
  recent=$(git -C "$d" log -1 --format='%ar' 2>/dev/null)
  vault_match=$(find "$VAULT/1. Projects" "$VAULT/2. Areas" -name "*.md" 2>/dev/null | xargs grep -l "$name" 2>/dev/null | head -1)
  if [ -z "$vault_match" ]; then
    echo "⚠️  $name (last: $recent) — no vault note found"
  fi
done

# Vault projects that might not have Dev repos
for d in "$VAULT/1. Projects/"*/; do
  name=$(basename "$d")
  dev_match=$(ls -d "$DEV/$name" 2>/dev/null || ls -d "$DEV/"*"$name"* 2>/dev/null | head -1)
  if [ -z "$dev_match" ]; then
    echo "📝 $name — vault-only (no Dev repo)"
  fi
done

7. Task Management

Work with the Obsidian TaskNotes system:

# Open tasks across all projects
find "$VAULT/Tasks/" -name "*.md" -exec grep -l "#status/active\|#status/in-progress" {} \; 2>/dev/null

# Tasks for a specific project
grep -rl "$PROJECT" "$VAULT/Tasks/" --include="*.md" 2>/dev/null

8. Hannah Job Stats by Project

Query Hannah's DB for per-channel/project usage:

sqlite3 /Users/espen/Dev/pi/hannah.db "
  SELECT channel, COUNT(*) as jobs,
    printf('\$%.4f', SUM(cost_total)) as cost,
    SUM(total_tokens) as tokens,
    printf('%.1fs', AVG(duration_ms)/1000.0) as avg_dur
  FROM jobs
  WHERE created_at >= datetime('now', '-7 days')
  GROUP BY channel
  ORDER BY jobs DESC;
"

Output Format

When reporting project status, use this structure:

## Project Status: [name]

**Code:** [Dev path] | **Vault:** [vault path or "—"]
**Stack:** [tech stack]
**Last commit:** [relative time] | **Dirty:** [yes/no]

### Recent Activity
- [commit summaries or "No recent commits"]

### Open Items
- [TODOs, tasks, blockers]

### Vault Notes
- [Related notes or "No vault notes found"]

Conventions

• When Espen says a project name, resolve it against the Known Projects table first
• For ambiguous names, ask which project is meant
• Default time window for "recent" is 7 days
• Always show both Dev and Vault status when both exist
• Use relative paths in output (~/Dev/project not full paths) for readability
• When creating vault notes, always use existing Templater templates