davepoon/zoom-automation

Zoom Automation via Rube MCP

Automate Zoom operations including meeting scheduling, webinar management, cloud recording retrieval, participant tracking, and usage reporting through Composio's Zoom toolkit.

Toolkit docs: composio.dev/toolkits/zoom

Prerequisites

• Rube MCP must be connected (RUBE_SEARCH_TOOLS available)
• Active Zoom connection via RUBE_MANAGE_CONNECTIONS with toolkit zoom
• Always call RUBE_SEARCH_TOOLS first to get current tool schemas
• Most features require a paid Zoom account (Pro plan or higher)

Setup

Get Rube MCP: Add https://rube.app/mcp as an MCP server in your client configuration. No API keys needed — just add the endpoint and it works.

1. Verify Rube MCP is available by confirming RUBE_SEARCH_TOOLS responds
2. Call RUBE_MANAGE_CONNECTIONS with toolkit zoom
3. If connection is not ACTIVE, follow the returned auth link to complete Zoom OAuth
4. Confirm connection status shows ACTIVE before running any workflows

Core Workflows

1. Create and Schedule Meetings

When to use: User wants to create a new Zoom meeting with specific time, duration, and settings

Tool sequence:

1. ZOOM_GET_USER - Verify authenticated user and check license type [Prerequisite]
2. ZOOM_CREATE_A_MEETING - Create the meeting with topic, time, duration, and settings [Required]
3. ZOOM_GET_A_MEETING - Retrieve full meeting details including join_url [Optional]
4. ZOOM_UPDATE_A_MEETING - Modify meeting settings or reschedule [Optional]
5. ZOOM_ADD_A_MEETING_REGISTRANT - Register participants for registration-enabled meetings [Optional]

Key parameters:

• userId: Always use "me" for user-level apps
• topic: Meeting subject line
• type: 1 (instant), 2 (scheduled), 3 (recurring no fixed time), 8 (recurring fixed time)
• start_time: ISO 8601 format (yyyy-MM-ddTHH:mm:ssZ for UTC or yyyy-MM-ddTHH:mm:ss with timezone field)
• timezone: Timezone ID (e.g., "America/New_York")
• duration: Duration in minutes
• settings__auto_recording: "none", "local", or "cloud"
• settings__waiting_room: Boolean to enable waiting room
• settings__join_before_host: Boolean (disabled when waiting room is enabled)
• settings__meeting_invitees: Array of invitee objects with email addresses

Pitfalls:

• start_time must be in the future; Zoom stores and returns times in UTC regardless of input timezone
• If no start_time is set for type 2, it becomes an instant meeting that expires after 30 days
• The join_url for participants and start_url for host come from the create response - persist these
• start_url expires in 2 hours (or 90 days for custCreate users)
• Meeting creation is rate-limited to 100 requests/day
• Setting names use double underscores for nesting (e.g., settings__host_video)

2. List and Manage Meetings

When to use: User wants to view upcoming, live, or past meetings

Tool sequence:

1. ZOOM_LIST_MEETINGS - List meetings by type (scheduled, live, upcoming, previous) [Required]
2. ZOOM_GET_A_MEETING - Get detailed info for a specific meeting [Optional]
3. ZOOM_UPDATE_A_MEETING - Modify meeting details [Optional]

Key parameters:

• userId: Use "me" for authenticated user
• type: "scheduled" (default), "live", "upcoming", "upcoming_meetings", "previous_meetings"
• page_size: Records per page (default 30)
• next_page_token: Pagination token from previous response
• from / to: Date range filters

Pitfalls:

• ZOOM_LIST_MEETINGS excludes instant meetings and only shows unexpired scheduled meetings
• For past meetings, use type: "previous_meetings"
• Pagination: always follow next_page_token until empty to get complete results
• Token expiration: next_page_token expires after 15 minutes
• Meeting IDs can exceed 10 digits; store as long integers, not standard integers

3. Manage Recordings

When to use: User wants to list, retrieve, or delete cloud recordings

Tool sequence:

1. ZOOM_LIST_ALL_RECORDINGS - List all cloud recordings for a user within a date range [Required]
2. ZOOM_GET_MEETING_RECORDINGS - Get recordings for a specific meeting [Optional]
3. ZOOM_DELETE_MEETING_RECORDINGS - Move recordings to trash or permanently delete [Optional]
4. ZOOM_LIST_ARCHIVED_FILES - List archived meeting/webinar files [Optional]

Key parameters:

• userId: Use "me" for authenticated user
• from / to: Date range in yyyy-mm-dd format (max 1 month range)
• meetingId: Meeting ID or UUID for specific recording retrieval
• action: "trash" (recoverable) or "delete" (permanent) for deletion
• include_fields: Set to "download_access_token" to get JWT for downloading recordings
• trash: Set true to list recordings from trash

Pitfalls:

• Date range maximum is 1 month; API auto-adjusts from if range exceeds this
• Cloud Recording must be enabled on the account
• UUIDs starting with / or containing // must be double URL-encoded
• ZOOM_DELETE_MEETING_RECORDINGS defaults to "trash" action (recoverable); "delete" is permanent
• Download URLs require the OAuth token in the Authorization header for passcode-protected recordings
• Requires Pro plan or higher

4. Get Meeting Participants and Reports

When to use: User wants to see who attended a past meeting or get usage statistics

Tool sequence:

1. ZOOM_GET_PAST_MEETING_PARTICIPANTS - List attendees of a completed meeting [Required]
2. ZOOM_GET_A_MEETING - Get meeting details and registration info for upcoming meetings [Optional]
3. ZOOM_GET_DAILY_USAGE_REPORT - Get daily usage statistics (meetings, participants, minutes) [Optional]
4. ZOOM_GET_A_MEETING_SUMMARY - Get AI-generated meeting summary [Optional]

Key parameters:

• meetingId: Meeting ID (latest instance) or UUID (specific occurrence)
• page_size: Records per page (default 30)
• next_page_token: Pagination token for large participant lists

Pitfalls:

• ZOOM_GET_PAST_MEETING_PARTICIPANTS only works for completed meetings on paid plans
• Solo meetings (no other participants) return empty results
• UUID encoding: UUIDs starting with / or containing // must be double-encoded
• Always paginate with next_page_token until empty to avoid dropping attendees
• ZOOM_GET_A_MEETING_SUMMARY requires a paid plan with AI Companion enabled; free accounts get 400 errors
• ZOOM_GET_DAILY_USAGE_REPORT has a Heavy rate limit; avoid frequent calls

5. Manage Webinars

When to use: User wants to list webinars or register participants for webinars

Tool sequence:

1. ZOOM_LIST_WEBINARS - List scheduled or upcoming webinars [Required]
2. ZOOM_GET_A_WEBINAR - Get detailed webinar information [Optional]
3. ZOOM_ADD_A_WEBINAR_REGISTRANT - Register a participant for a webinar [Optional]

Key parameters:

• userId: Use "me" for authenticated user
• type: "scheduled" (default) or "upcoming"
• page_size: Records per page (default 30)
• next_page_token: Pagination token

Pitfalls:

• Webinar features require Pro plan or higher with Webinar add-on
• Free/basic accounts cannot use webinar tools
• Only shows unexpired webinars
• Registration must be enabled on the webinar for ZOOM_ADD_A_WEBINAR_REGISTRANT to work

Common Patterns

ID Resolution

• User ID: Always use "me" for user-level apps to refer to the authenticated user
• Meeting ID: Numeric ID (store as long integer); use for latest instance
• Meeting UUID: Use for specific occurrence of recurring meetings; double-encode if starts with / or contains //
• Occurrence ID: Use with recurring meetings to target a specific occurrence

Pagination

Most Zoom list endpoints use token-based pagination:

• Follow next_page_token until it is empty or missing
• Token expires after 15 minutes
• Set explicit page_size (default 30, varies by endpoint)
• Do not use page_number (deprecated on many endpoints)

Time Handling

• Zoom stores all times in UTC internally
• Provide timezone field alongside start_time for local time input
• Use ISO 8601 format: yyyy-MM-ddTHH:mm:ssZ (UTC) or yyyy-MM-ddTHH:mm:ss (with timezone field)
• Date-only fields use yyyy-mm-dd format

Known Pitfalls

Plan Requirements

• Most recording and participant features require Pro plan or higher
• Webinar features require Webinar add-on
• AI meeting summaries require AI Companion feature enabled
• Archived files require "Meeting and Webinar Archiving" enabled by Zoom Support

Rate Limits

• Meeting creation: 100 requests/day, 100 updates per meeting in 24 hours
• ZOOM_GET_PAST_MEETING_PARTICIPANTS: Moderate throttle; add delays for batch processing
• ZOOM_GET_DAILY_USAGE_REPORT: Heavy rate limit
• ZOOM_GET_A_MEETING, ZOOM_GET_MEETING_RECORDINGS: Light rate limit
• ZOOM_LIST_MEETINGS, ZOOM_LIST_ALL_RECORDINGS: Medium rate limit

Parameter Quirks

• Nested settings use double underscore notation (e.g., settings__waiting_room)
• start_url expires in 2 hours; renew via API if needed
• join_before_host is automatically disabled when waiting_room is true
• Recurring meeting fields (recurrence__*) only apply to type 3 and 8
• password field has max 10 characters with alphanumeric and @, -, _, * only

Quick Reference

| Task | Tool Slug | Key Params | |------|-----------|------------| | Create meeting | ZOOM_CREATE_A_MEETING | userId, topic, start_time, type | | Get meeting details | ZOOM_GET_A_MEETING | meetingId | | Update meeting | ZOOM_UPDATE_A_MEETING | meetingId, fields to update | | List meetings | ZOOM_LIST_MEETINGS | userId, type, page_size | | Get user info | ZOOM_GET_USER | userId | | List recordings | ZOOM_LIST_ALL_RECORDINGS | userId, from, to | | Get recording | ZOOM_GET_MEETING_RECORDINGS | meetingId | | Delete recording | ZOOM_DELETE_MEETING_RECORDINGS | meetingId, action | | Past participants | ZOOM_GET_PAST_MEETING_PARTICIPANTS | meetingId, page_size | | Daily usage report | ZOOM_GET_DAILY_USAGE_REPORT | date params | | Meeting summary | ZOOM_GET_A_MEETING_SUMMARY | meetingId | | List webinars | ZOOM_LIST_WEBINARS | userId, type | | Get webinar | ZOOM_GET_A_WEBINAR | webinar ID | | Register for meeting | ZOOM_ADD_A_MEETING_REGISTRANT | meetingId, participant details | | Register for webinar | ZOOM_ADD_A_WEBINAR_REGISTRANT | webinar ID, participant details | | List archived files | ZOOM_LIST_ARCHIVED_FILES | from, to |

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