casemark/capital-call-notice

Capital Call Notice

Formal notice demanding capital contributions under a governing agreement with investor-level calculations, payment mechanics, and default remedies.

Quick Start

Gather before drafting:

| Item | Detail | Source | |---|---|---| | Governing document | Full title, date, sections authorizing calls and remedies | LPA / Operating Agreement | | Notice period | Minimum days, delivery method, timing rule | Notice clause | | Allocation method | Pro rata or formula; side-letter deviations | Capital call provisions | | Call purpose | Investment/expense/reserve; permitted use basis | Investment memo / budget | | Default remedies | Interest rate, dilution/forfeiture, cure period | Default clause | | Wire instructions | Bank, ABA, SWIFT, account name/number | Treasury | | Fund/entity details | Legal name, GP/manager, signatory, address | Formation docs | | Investor schedule | Commitments, contributions to date, unfunded, ownership % | Fund admin |

Core Workflow

1. Build Capital Call Schedule

Attach as exhibit. One row per investor:

| Investor | Commitment | Contributed | Unfunded | Ownership % | Amount Due | Side Letter Notes | |---|---|---|---|---|---|---| | {Name} | {$} | {$} | {$} | {%} | {$} | {If any} |

2. Draft Calculation Statement

One paragraph stating: allocation formula, agreement compliance confirmation, aggregate call amount, and total fund commitment base.

3. Draft Notice Letter

[Fund Letterhead]

Date: {Month DD, YYYY}

To: {Investor Legal Name}
Attn: {Contact Name/Title}
Address: {Address}

Re: Capital Call Notice under {Agreement Title} dated {Agreement Date}

Dear {Investor Name}:

Pursuant to Section {##} of the {Agreement Title} dated {Agreement Date} (the "Agreement"), the General Partner/Manager hereby issues this Capital Call Notice.

1. Aggregate Call Amount: {Total Amount}.
2. Your Pro Rata Amount Due: {Investor Amount}.

Purpose of Call: {Brief purpose aligned with permitted uses}.

Payment Due Date: {Month DD, YYYY} by {Time} {Time Zone}. Not less than the minimum notice period under Section {##}.

Payment Instructions:
Beneficiary: {Account Name}
Bank: {Bank Name}, {Bank Address}
ABA/Routing: {ABA}
SWIFT: {SWIFT}
Account No.: {Account Number}
Reference: {Reference Code / Investor ID}

Wire confirmation: {Email} with {Required details}.

Default Remedies: Failure to fund by the due date triggers remedies under Section {##}, including {exact remedies and cure period}.

Questions: {Contact Name}, {Title}, {Phone}, {Email}.

Sincerely,

{Authorized Signatory}
{Title}
{General Partner/Manager Entity}

4. Populate Default Remedies Matrix

| Remedy | Trigger | Section | Notes | |---|---|---|---| | Default interest | Late payment | §{##} | Rate, accrual start | | Dilution/forfeiture | Failure to cure | §{##} | Formula, timing | | Distribution suspension | Default status | §{##} | Duration | | Forced transfer | Continued default | §{##} | Process, valuation |

5. Confirm Delivery

State the delivery method required by the notice clause. Verify delivery address or email on record matches agreement requirements.

Pitfalls

• Cite exact section numbers from the governing agreement — never paraphrase.
• Use full month names for dates; always specify time zone for deadlines.
• Do not exceed authorized purposes; tie each use to the agreement.
• Apply side-letter modifications only to the applicable investor; keep other terms confidential.
• State remedies verbatim from the agreement; include cure periods and required follow-up notices.
• Verify signatory authority and entity names against formation docs.
• Do not disclose non-public deal terms unless permitted.
• Confirm delivery method complies with notice provisions and any electronic delivery requirements.
• Mirror governing law and jurisdiction — do not introduce new terms.
• Cross-check arithmetic: amounts must be consistent across letter body and schedule.