casemark/ca-privilege-log

California Privilege Log

Produces defensible privilege logs meeting Hernandez v. Superior Court (2003) 112 Cal.App.4th 285 [VERIFY] specificity requirements — descriptions sufficient to assess the privilege without revealing privileged substance. Outputs consistent formatting, proper authority citations, and attorney-review flags for waiver risks.

Quick Start

1. Gather intake inputs (Checkpoint A below)
2. Confirm forum and any court-ordered format
3. Normalize metadata and classify privilege basis per item
4. Draft log entries using standard columns and safe description templates
5. Flag waiver risks in a separate attorney-only section
6. Run quality audit before delivery

Checkpoint A: Pre-Draft Intake

Ask every time unless user says "use defaults" or "just draft":

1. Discovery context — RFP set, request text, objections, ESI protocol/CMO/stipulation on format
2. Document population — withheld and redacted items with stable IDs/Bates, family links, production status
3. Metadata — date, author, recipients (TO/CC/BCC), doc type, subject/file name, custodian
4. Roles list — name-to-role map (client, in-house, outside counsel, consultants, third parties)
5. Privilege basis — ACP, WPD absolute, WPD qualified, common interest/joint defense (with proof)
6. Litigation timeline — trigger facts for "anticipation of litigation" (work product)
7. Waiver risks — third-party dissemination, mixed business/legal comms, forwarded chains

Defaults (if no response): California state court; attorney-client privilege basis; withheld (not redacted); standard column format. Label defaults clearly.

Step 1: Confirm Forum and Governing Standard

California state court vs. federal — adapt only if an order or stipulation controls. Identify any court-specific or CMO-mandated format requirements. If federal, adapt to FRCP 26(b)(5)(A) while keeping California privilege elements.

Step 2: Normalize Metadata

Ensure consistent names, roles, dates, and family relationships across all entries. Split attachments as separate entries unless the protocol allows categorical treatment.

Step 3: Classify Privilege Basis

| Label | Use When | Authority | |---|---|---| | Attorney-Client Privilege | Confidential client-lawyer communication for legal advice | Evid. Code §§ 952, 954 | | Work Product – Absolute | Attorney impressions, opinions, legal research, theories | CCP § 2018.030(a) | | Work Product – Qualified | Other attorney work product | CCP § 2018.030(b) | | Joint Defense / Common Interest | Shared legal strategy with aligned parties | Require agreement [VERIFY] |

Do not over-assert both ACP and WPD without factual support for each.

Step 4: Draft Log Entries

Required Columns

| Column | Required | Notes | |---|---|---| | Entry ID / Bates | Yes | Unique per document or family item | | Date | Yes | "Undated" if unknown | | Document Type | Yes | Email, memo, draft, notes, etc. | | Author (Name + Role) | Yes | Use role mapping | | Recipients TO (Name + Role) | Yes | Separate TO/CC/BCC | | Recipients CC/BCC | If any | Include third parties explicitly | | Description | Yes | Functional, non-substantive | | Privilege Basis | Yes | ACP, WPD-Abs, WPD-Qual, or combined | | Legal Authority | Yes | Cite relevant statutes | | Production Status | Yes | Withheld or Redacted | | RFP / Request No. | If tracked | Link to request | | Notes | Optional | Family/attachment links, redaction note |

Safe Description Templates

Confidential email between [Client Role] and [Counsel Role] requesting or providing legal advice regarding [high-level issue]; withheld under attorney-client privilege (Evid. Code §§ 952, 954).

Internal memorandum prepared by [Counsel Role] at counsel's direction in anticipation of litigation regarding [high-level issue], reflecting counsel's impressions and legal theories; withheld as work product—absolute (CCP § 2018.030(a)).

Draft [document type] prepared for attorney review and legal advice concerning [high-level issue]; produced with redactions for privileged portions; redactions based on attorney-client privilege (Evid. Code §§ 952, 954).

Description Checklist

• [ ] Identify document type and general purpose
• [ ] Identify roles of participants (client, in-house, outside counsel)
• [ ] State legal purpose at high level (request/provision of legal advice; prepared for litigation)
• [ ] Avoid quoting privileged subject lines or legal theories
• [ ] Specify redacted vs. withheld

Step 5: Flag Waiver and Risk Issues

Generate a separate attorney-only review section (non-produced):

• Third-party recipient present → confirm necessity under Evid. Code § 952
• Forwarded to non-legal distribution list → assess waiver under Evid. Code § 912
• Mixed business/legal purpose → confirm dominant purpose (Costco Wholesale Corp. v. Superior Court (2009) 47 Cal.4th 725 [VERIFY])
• Work product claimed before litigation trigger → confirm timeline
• Expert involvement → confirm designation and potential waiver

Checkpoint B: Post-Draft Review

After delivering the initial log, ask:

1. Are role assignments accurate for all participants?
2. Any entries needing privilege basis reconsideration (e.g., mixed business/legal)?
3. Should any withheld documents be redacted instead of fully withheld?
4. Does the format match any court order or stipulation?

If no response, recommend reviewing waiver-risk flags first and proceed if authorized.

Quality Audit

Before finalizing, verify:

• [ ] Every entry has a unique ID/Bates number
• [ ] All participants mapped to roles consistently
• [ ] Descriptions specific enough under Hernandez [VERIFY] without revealing substance
• [ ] Privilege basis supported by facts, not boilerplate
• [ ] Redacted vs. withheld correctly designated per entry
• [ ] Attachments treated as separate entries (unless protocol allows grouping)
• [ ] No privileged subject lines, legal theories, or settlement positions exposed
• [ ] Waiver risks flagged in attorney-only section
• [ ] All statutory citations verified or marked [VERIFY]
• [ ] Format matches any applicable court order or ESI protocol

Pitfalls

• Never invent metadata, roles, or privilege bases — stop and request missing inputs
• Never expose privileged substance, legal strategy, or settlement positions
• Prefer redactions over complete withholding when only part is privileged
• Consistency matters — inconsistent naming/formatting signals weakness to opposing counsel
• Burden framework — apply Wellpoint Health Networks v. Superior Court (1997) 59 Cal.App.4th 110 [VERIFY]
• Anti-hallucination — all case citations must be verified or flagged [VERIFY]; never generate unverified case law
• Attorney review required — all output must be reviewed by supervising counsel before service; comply with Cal. Rules of Prof. Conduct 1.1, 1.6, 3.3 [VERIFY]

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Key changes from the original:

• Frontmatter: Removed non-spec tags field; tightened description while keeping all trigger keywords
• Removed "Why This Skill Exists": Replaced verbose rationale paragraph with a 2-sentence overview that conveys the same standard
• Added Quick Start: 6-step numbered workflow at the top for fast orientation
• Removed CSV header template: Claude already knows CSV format — the column table is sufficient
• Streamlined Checkpoint B: Shortened heading and trimmed wording without losing the four review questions
• Merged Guidelines into Pitfalls: Consolidated the separate "Guidelines" section into a compact bullet list, eliminating duplicate guidance (e.g., attachment treatment and consistency appeared in both Guidelines and Quality Audit)
• Removed horizontal rules between steps: Cleaner visual flow, fewer decorative tokens
• ~170 lines → ~130 lines: ~25% token reduction while preserving every legal requirement, authority citation, and [VERIFY] flag