beam-ai-team/better-doc

Better Doc

Review documents against two complementary frameworks:

• Classical Style (Pinker) - Clarity, precision, necessity
• Smart Brevity (Axios) - Structure, scannability, impact

Goal: Make text a transparent window to meaning. Brevity is confidence; length is fear.

Critical Rule: Preserve Substance

Brevity ≠ Deletion. Simplify the expression, preserve the meaning.

When reviewing existing documents (especially prompts):

| Do | Don't | |----|-------| | Make verbose requirements more direct | Delete requirements that seem long | | Condense wordy explanations | Remove context the reader needs | | Replace vague terms with specific ones | Strip out constraints or edge cases | | Restructure for clarity | Lose information while restructuring |

Before cutting anything, ask:

1. Does this convey a requirement, constraint, or context?
2. Would removing it change the outcome?
3. Can I say the same thing in fewer words instead of deleting?

For prompts specifically:

• Requirements buried in paragraphs → Extract as explicit bullet points
• Implicit constraints → Make them explicit, don't assume they're obvious
• Verbose context → Condense, but keep if it affects behavior
• Examples → Keep if they clarify edge cases, cut if redundant

Wrong approach: "This paragraph is long, delete it." Right approach: "This paragraph contains 3 requirements. Rewrite as 3 bullet points."

Core Principles

Classical Style (8 Principles)

1. Direct language - Active voice, clear actors
2. Necessary content only - Remove what doesn't improve understanding
3. No artificial complexity - Structure serves clarity, not decoration
4. Specific over abstract - Concrete, verifiable terms
5. Consistent terminology - One name per concept
6. Clear intent - Goal, constraints, output format (for prompts)
7. Reader-first order - Sequence follows understanding path
8. Verifiable claims - Facts and logic, not impressions

Smart Brevity (4 Components)

1. Strong headline - 6 words or fewer, grab attention
2. One takeaway - First sentence = the ONE thing to remember
3. Why it matters - Context on relevance to the reader
4. Go deeper - Optional details, chunked into bullets

For detailed explanations: references/principles.md

Review Workflow

Step 1: Classify Document

| Type | Focus Areas | | ---------------------- | ------------------------------------- | | Email/Update | Smart Brevity structure, scannability | | Prompt/Instruction | Intent clarity, constraints, format | | Technical doc | Precision, terminology, hierarchy | | General text | Classical style, flow, necessity |

Step 2: Check Smart Brevity Structure

For emails, updates, announcements:

✓ Headline: ≤6 strong words?
✓ First sentence: ONE key takeaway?
✓ "Why it matters": Reader relevance clear?
✓ Details: Bulleted, scannable?
✓ Bold: Key terms highlighted?

Step 3: Check Classical Style

| Principle | Red Flags | | ----------------- | --------------------------------------------------- | | Direct language | Passive voice, nominalizations, buried verbs | | Necessary content | Filler, repetition, obvious statements | | No complexity | Over-formatted, nested bullets, unnecessary headers | | Specific | "Various", "aspects", undefined jargon | | Consistent terms | Same thing, different names | | Clear intent | Missing goal, vague constraints | | Reader order | Jumping topics, conclusion before context | | Verifiable | "It seems", unsupported claims |

Step 4: Check Word-Level Issues

Smart Brevity word rules:

• Short words win: 1 syllable > 2 > 3
• Cut: Adverbs, weak words, hedge words
• Active verbs always

| Cut This | Keep/Replace With | | ----------------------- | ----------------- | | "In order to" | "To" | | "Due to the fact that" | "Because" | | "At this point in time" | "Now" | | "Utilize" | "Use" | | "Implement" | "Do" / "Build" | | "Facilitate" | "Help" / "Enable" |

Step 5: Report Findings

## Review Summary

**Type**: [email/prompt/technical/general]
**Overall**: [one-line assessment]

## Structure (Smart Brevity)
- Headline: [✓/✗ + fix]
- First sentence: [✓/✗ + fix]
- Why it matters: [✓/✗ + fix]
- Scannability: [✓/✗ + fix]

## Style (Classical)
[List violations with location, problem, fix]

## Suggested Revision
[Improved version if requested]

Quick Reference: Smart Brevity Format

For emails and updates, use this structure:

**[6-word headline]**

[ONE sentence: the key takeaway]

**Why it matters**: [1-2 sentences on reader relevance]

**What's next** / **Go deeper** / **The details**:
• [Bullet 1]
• [Bullet 2]
• [Bullet 3]

**Bottom line**: [Optional closing takeaway]

Prompt-Specific Checks

Target structure:

Goal: [Single clear statement]

Constraints:
- [Boundary 1]
- [What NOT to do]
- [Length/format limits]

Output Format: [Exact structure]

When improving existing prompts:

| Original Problem | Fix (NOT delete) | | ------------------------------- | ---------------------------------------- | | Requirement buried in prose | Extract → explicit bullet | | Vague constraint ("be careful") | Make specific ("never exceed X") | | Implicit assumption | State explicitly | | Redundant example | Remove only if another example covers it | | Long explanation of edge case | Condense, keep the rule |

Checklist before finalizing:

• [ ] All original requirements still present?
• [ ] Constraints more explicit than before?
• [ ] Nothing lost in restructuring?
• [ ] Shorter AND clearer (not just shorter)?

Flag: Missing goal, vague terms ("good", "appropriate"), no output format.

Common Fixes

| Problem | Before | After | |---------|--------|-------| | Passive | "Data is processed" | "System processes data" | | Nominalization | "Make a decision" | "Decide" | | Filler | "It is important to note" | [delete] | | Long word | "Utilize" | "Use" | | Vague | "Various factors" | "Cost, time, scope" | | Weak headline | "Update on project" | "Project ships Friday" | | Buried lede | [paragraph before point] | [point first] |