beam-ai-team/1on1-review

1on1 Review

Deep coaching analysis of a 1-on-1 meeting using 5 expert personas. Scores your meeting, identifies patterns, and gives you specific improvement actions with rewritten examples from the actual transcript.

When to use: Weekly or bi-weekly. Pick your most important 1-on-1 and get thorough coaching. Time: ~5 minutes Output: Expert reviews + score + improvement roadmap Prerequisite: Transcript in 04-workspace/ceo-office/1on1s/{person}/transcripts/

---

When to Use

| Use This | Not This | |----------|----------| | "Review my 1on1 with Saqib" | "Quick debrief" → use 1on1-followup | | "Coach me on my meeting" | "Just capture action items" → use 1on1-followup | | Weekly/bi-weekly deep dive | After every single meeting | | Want to improve as a manager | Just need commitments list |

---

Expert Panel

5 perspectives that cover the full spectrum of 1-on-1 excellence:

| Expert | Lens | Looks For | |--------|------|-----------| | Kim Scott | Radical Candor | Feedback quality, care vs challenge, SBI specificity, asking for feedback | | Andy Grove | High Output Management | Output vs activity, OKRs, action item review, key results with deadlines | | Claire Hughes Johnson | Scaling People | Development conversations, trajectory, written documentation, role clarity | | Frank Slootman | Amp It Up | Urgency, directness, timeline compression, zero tolerance for vagueness | | Keith Rabois | Barrels & Operations | Barrel assessment, simplification, forcing functions, ownership clarity |

---

Workflow

Step 1: Identify the Meeting

Same as 1on1-followup — find or fetch the transcript.

If user says "review my 1on1 with Brad", look in: 04-workspace/ceo-office/1on1s/brad/transcripts/ for the most recent file.

Step 2: Load Expert Personas

Load these 5 persona files:

00-system/expert-personas/personas/kim-scott.md
00-system/expert-personas/personas/andy-grove.md
00-system/expert-personas/personas/claire-hughes-johnson.md
00-system/expert-personas/personas/frank-slootman.md
00-system/expert-personas/personas/keith-rabois.md

Step 3: Run 5 Expert Reviews

For each persona, generate a review block:

═══════════════════════════════════════
{PERSONA NAME} REVIEW — {Their Domain}
═══════════════════════════════════════

VERDICT: {👍 Strong | 👌 Solid | ⚠️ Needs Work | ❌ Rethink}

CORE REACTION:
"{1-2 sentences IN THEIR VOICE — what would they actually say?}"

STRENGTHS:
• {Specific strength with transcript evidence}
• {Specific strength with transcript evidence}

GAPS:
• {Issue they'd flag} → {Concrete fix}
• {Issue they'd flag} → {Concrete fix}

ONE THING TO CHANGE:
{Their single most impactful recommendation — specific and actionable}

Step 4: Summary + Score

════════════════════════════════════════════════════════════════
📊 EXPERT REVIEW SUMMARY
════════════════════════════════════════════════════════════════

| Expert | Verdict | Key Insight |
|--------|---------|-------------|
| Kim Scott | {emoji} | {1-line} |
| Andy Grove | {emoji} | {1-line} |
| Claire Hughes Johnson | {emoji} | {1-line} |
| Frank Slootman | {emoji} | {1-line} |
| Keith Rabois | {emoji} | {1-line} |

────────────────────────────────────────────────────────────────
🎯 TOP 5 ACTIONS (consensus)
────────────────────────────────────────────────────────────────

1. {Action} — Flagged by {Expert A, B}
2. {Action} — {Expert C} strongly recommends
3. {Action} — Consensus across {N} experts
4. {Action} — Quick win from {Expert D}
5. {Action} — {Expert E} key insight

────────────────────────────────────────────────────────────────
⭐ WHAT WOULD MAKE THIS EXCELLENT
────────────────────────────────────────────────────────────────

Current Score: {X/10} — {One-line assessment}

The Gap to Excellence:

| Aspect | What You Did | What Excellence Looks Like |
|--------|--------------|---------------------------|
| {Area} | {Current} | {Excellent} |
| {Area} | {Current} | {Excellent} |
| {Area} | {Current} | {Excellent} |

Specific Moments That Could Be Elevated:

Instead of: "{Actual quote from transcript}"
Excellence: "{Rewritten version at 9/10 level}"

Instead of: "{Actual quote}"
Excellence: "{Rewritten version}"

Step 5: Save

Save to: 02-projects/Beam/10-1on1-excellence/04-outputs/{person}/{date}-coaching-review.md

Include YAML frontmatter with date, person, experts, score, source transcript path.

---

Scoring Guide

| Score | Meaning | What the Experts See | |-------|---------|---------------------| | 9-10 | Exceptional | Structured, direct, developmental, commitments with deadlines, barrel-building | | 7-8 | Strong | Good instincts, mostly focused, minor gaps in structure or follow-through | | 5-6 | Needs Work | Right direction but too conversational, vague commitments, no review of prior items | | 3-4 | Weak | No structure, no accountability, all agreement, no challenge | | 1-2 | Not a 1-on-1 | Status update disguised as meeting, no coaching or development |

---

Pattern Detection

When reviewing, also look for patterns from PRIOR reviews (if they exist in 04-outputs/{person}/):

• Recurring gaps: Does the same issue keep appearing? (e.g., "no deadline" flagged 3 times in a row)
• Improvement trends: Is the score going up or down?
• Cross-person patterns: Do the same issues show up across different people?

If prior reviews exist, add a section:

────────────────────────────────────────────────────────────────
📈 PATTERN WATCH
────────────────────────────────────────────────────────────────

vs. last review ({date}): Score {X} → {Y} ({+/-Z})

Recurring: {Issue that keeps appearing}
Improved: {Issue that got better}
New: {Issue appearing for the first time}

---

Difference from 1on1-followup

| Aspect | 1on1-followup | 1on1-review | |--------|-----------------|---------------| | Purpose | Capture commitments | Improve as manager | | Speed | 2 minutes | 5 minutes | | Experts | None | 5 expert personas | | Output | Commitments + 3 coaching notes | Full analysis + score + rewritten examples | | When | After every 1-on-1 | Weekly/bi-weekly deep dive | | Saves to | 1on1s/{person}/followups/ | 10-1on1-excellence/04-outputs/{person}/ |

---

Example Usage

User: "review my 1on1 with Saqib"

AI: [Loads latest Saqib transcript]
    [Loads 5 expert persona files]
    [Generates full review]
    [Saves to 04-outputs/saqib/{date}-coaching-review.md]

    Shows: 5 expert reviews → summary → score → improvement roadmap

---

Deep coaching through expert lenses. Score, learn, improve.