beam-ai-team/1on1-review

1on1 Review

Deep coaching analysis of a 1-on-1 meeting using 5 expert personas. Scores your meeting, identifies patterns, and gives you specific improvement actions with rewritten examples from the actual transcript.

Safety Contract

Before reading transcripts or saving coaching reviews, show the person, transcript path, review destination, and whether sensitive feedback or direct quotes will be included. Require explicit user approval in the current turn before writing local files or sharing review output. Do not send feedback, create performance records, or update HR systems from this skill.

When to use: Weekly or bi-weekly. Pick your most important 1-on-1 and get thorough coaching. Time: ~5 minutes Output: Expert reviews + score + improvement roadmap Prerequisite: Transcript in 04-workspace/ceo-office/1on1s/{person}/transcripts/

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When to Use

| Use This | Not This | |----------|----------| | "Review my 1on1 with Saqib" | "Quick debrief" → use 1on1-followup | | "Coach me on my meeting" | "Just capture action items" → use 1on1-followup | | Weekly/bi-weekly deep dive | After every single meeting | | Want to improve as a manager | Just need commitments list |

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Expert Panel

5 perspectives that cover the full spectrum of 1-on-1 excellence:

| Expert | Lens | Looks For | |--------|------|-----------| | Kim Scott | Radical Candor | Feedback quality, care vs challenge, SBI specificity, asking for feedback | | Andy Grove | High Output Management | Output vs activity, OKRs, action item review, key results with deadlines | | Claire Hughes Johnson | Scaling People | Development conversations, trajectory, written documentation, role clarity | | Frank Slootman | Amp It Up | Urgency, directness, timeline compression, zero tolerance for vagueness | | Keith Rabois | Barrels & Operations | Barrel assessment, simplification, forcing functions, ownership clarity |

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Workflow

Step 1: Identify the Meeting

Same as 1on1-followup — find or fetch the transcript.

If user says "review my 1on1 with Brad", look in: 04-workspace/ceo-office/1on1s/brad/transcripts/ for the most recent file.

Step 2: Load Expert Personas

Load these 5 persona files:

00-system/expert-personas/personas/kim-scott.md
00-system/expert-personas/personas/andy-grove.md
00-system/expert-personas/personas/claire-hughes-johnson.md
00-system/expert-personas/personas/frank-slootman.md
00-system/expert-personas/personas/keith-rabois.md

Step 3: Run 5 Expert Reviews

For each persona, generate a review block:

═══════════════════════════════════════
{PERSONA NAME} REVIEW — {Their Domain}
═══════════════════════════════════════

VERDICT: {👍 Strong | 👌 Solid | ⚠️ Needs Work | ❌ Rethink}

CORE REACTION:
"{1-2 sentences IN THEIR VOICE — what would they actually say?}"

STRENGTHS:
• {Specific strength with transcript evidence}
• {Specific strength with transcript evidence}

GAPS:
• {Issue they'd flag} → {Concrete fix}
• {Issue they'd flag} → {Concrete fix}

ONE THING TO CHANGE:
{Their single most impactful recommendation — specific and actionable}

Step 4: Summary + Score

════════════════════════════════════════════════════════════════
📊 EXPERT REVIEW SUMMARY
════════════════════════════════════════════════════════════════

| Expert | Verdict | Key Insight |
|--------|---------|-------------|
| Kim Scott | {emoji} | {1-line} |
| Andy Grove | {emoji} | {1-line} |
| Claire Hughes Johnson | {emoji} | {1-line} |
| Frank Slootman | {emoji} | {1-line} |
| Keith Rabois | {emoji} | {1-line} |

────────────────────────────────────────────────────────────────
🎯 TOP 5 ACTIONS (consensus)
────────────────────────────────────────────────────────────────

1. {Action} — Flagged by {Expert A, B}
2. {Action} — {Expert C} strongly recommends
3. {Action} — Consensus across {N} experts
4. {Action} — Quick win from {Expert D}
5. {Action} — {Expert E} key insight

────────────────────────────────────────────────────────────────
⭐ WHAT WOULD MAKE THIS EXCELLENT
────────────────────────────────────────────────────────────────

Current Score: {X/10} — {One-line assessment}

The Gap to Excellence:

| Aspect | What You Did | What Excellence Looks Like |
|--------|--------------|---------------------------|
| {Area} | {Current} | {Excellent} |
| {Area} | {Current} | {Excellent} |
| {Area} | {Current} | {Excellent} |

Specific Moments That Could Be Elevated:

Instead of: "{Actual quote from transcript}"
Excellence: "{Rewritten version at 9/10 level}"

Instead of: "{Actual quote}"
Excellence: "{Rewritten version}"

Step 5: Save

Save to: 02-projects/Beam/10-1on1-excellence/04-outputs/{person}/{date}-coaching-review.md

Include YAML frontmatter with date, person, experts, score, source transcript path.

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Scoring Guide

| Score | Meaning | What the Experts See | |-------|---------|---------------------| | 9-10 | Exceptional | Structured, direct, developmental, commitments with deadlines, barrel-building | | 7-8 | Strong | Good instincts, mostly focused, minor gaps in structure or follow-through | | 5-6 | Needs Work | Right direction but too conversational, vague commitments, no review of prior items | | 3-4 | Weak | No structure, no accountability, all agreement, no challenge | | 1-2 | Not a 1-on-1 | Status update disguised as meeting, no coaching or development |

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Pattern Detection

When reviewing, also look for patterns from PRIOR reviews (if they exist in 04-outputs/{person}/):

• Recurring gaps: Does the same issue keep appearing? (e.g., "no deadline" flagged 3 times in a row)
• Improvement trends: Is the score going up or down?
• Cross-person patterns: Do the same issues show up across different people?

If prior reviews exist, add a section:

────────────────────────────────────────────────────────────────
📈 PATTERN WATCH
────────────────────────────────────────────────────────────────

vs. last review ({date}): Score {X} → {Y} ({+/-Z})

Recurring: {Issue that keeps appearing}
Improved: {Issue that got better}
New: {Issue appearing for the first time}

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Difference from 1on1-followup

| Aspect | 1on1-followup | 1on1-review | |--------|-----------------|---------------| | Purpose | Capture commitments | Improve as manager | | Speed | 2 minutes | 5 minutes | | Experts | None | 5 expert personas | | Output | Commitments + 3 coaching notes | Full analysis + score + rewritten examples | | When | After every 1-on-1 | Weekly/bi-weekly deep dive | | Saves to | 1on1s/{person}/followups/ | 10-1on1-excellence/04-outputs/{person}/ |

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Example Usage

User: "review my 1on1 with Saqib"

AI: [Loads latest Saqib transcript]
    [Loads 5 expert persona files]
    [Generates full review]
    [Saves to 04-outputs/saqib/{date}-coaching-review.md]

    Shows: 5 expert reviews → summary → score → improvement roadmap

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Deep coaching through expert lenses. Score, learn, improve.