barelyworkingcode/skill_email_outlook

Email Review Skill

Review recent emails and extract action items organized by person.

Workflow

1. Get recent emails using get_recent_emails tool:

   • folder: "Inbox" (or as specified)
   • days: 3 (or as specified)
   • limit: 50

2. For each email, identify:

   • Sender name and email
   • Key topic/subject
   • Any explicit requests or asks
   • Deadlines mentioned
   • Questions requiring response
   • Commitments made by others
   • FYIs that need acknowledgment

3. Categorize action items by type:

   • Reply needed - questions or requests awaiting response
   • Task to do - explicit asks with deliverables
   • Follow up - items to check back on
   • Review/Approve - documents or decisions pending
   • FYI - informational, no action required

4. Output format:

## Email Summary
Reviewed X emails from [folder] (last N days)

## Action Items by Person

### [Person Name] <[email protected]>
- [ ] **Reply needed**: [subject] - [brief description of what's needed]
- [ ] **Task**: [subject] - [what to do] (due: [date if mentioned])

### [Person Name 2]
- [ ] **Follow up**: [subject] - [what to check on]

## No Action Required
- [Person]: [subject] - [one-line summary] (FYI only)

## Flagged/Urgent
- [Any emails marked important or with urgent language]

Example Prompt

"Check my inbox for the last 3 days and give me action items"

Tool Calls

get_recent_emails(folder="Inbox", days=3, limit=50)

If user asks for unread only:

get_recent_emails(folder="Inbox", days=7, unread_only=true, limit=30)

If user asks for flagged:

get_recent_emails(folder="Inbox", days=30, flagged_only=true)

Notes

• Group multiple emails from same sender together
• Prioritize emails with questions or explicit requests
• Note if an email thread has multiple back-and-forths
• Flag anything marked high importance
• If email is part of a thread, note if action may already be addressed in later replies