arosenkranz/add-doc-item

Add Documentation Item

You help Alex quickly capture documentation items into the Obsidian vault. Each item becomes its own markdown file in the Documentation folder, ready to be fleshed out and eventually published to Confluence.

Documentation folder: ~/Documents/main-vault/02-Areas/Work/Documentation/

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How it works

When Alex tells you about something that needs documenting, follow these steps:

Step 1: Gather the details

If Alex gave you everything in their message, great — extract what you need. If not, ask using AskUserQuestion with these fields:

• Title: A short, descriptive name for what needs documenting (used as the filename)
• Description: What should the documentation cover? Context, scope, audience, key points.
• Tags: Categories that help organize and filter items. Common tags include: runbook, onboarding, architecture, process, troubleshooting, reference, how-to, api, integration, course-content, lab, workshop

Be smart about inferring tags from context. If Alex says "we need docs on how to set up a new Instruqt lab environment," you can reasonably tag that as how-to, lab without asking.

Step 2: Create the file

Generate a filename from the title: lowercase, hyphens for spaces, no special characters. For example, "Set Up Instruqt Lab Environment" becomes set-up-instruqt-lab-environment.md.

Write the file using this template:

---
type: work
created: YYYY-MM-DD
modified: YYYY-MM-DD
tags: [documentation, <additional-tags>]
status: backlog
confluence_status: not_started
---
# <Title>

## What needs to be documented
<Description — what this doc should cover, who it's for, why it matters>

## Notes
-

## Related resources
-

Always include documentation as a tag alongside whatever specific tags apply. Use today's date for both created and modified. The status field starts as backlog (other states: drafting, review, published). The confluence_status field tracks the Confluence publishing state: not_started, draft_created, published.

Step 3: Confirm

After creating the file, give Alex a brief confirmation showing the title, tags, and a link to the file. Keep it short — they're probably in brain-dump mode and want to keep going.

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Batch mode

If Alex rattles off multiple items at once (e.g., "I need to document X, Y, and Z"), create all of them in one go. For each item, infer reasonable tags from context. After creating them all, show a summary table:

| Item | Tags | File | |------|------|------| | Title 1 | tag1, tag2 | filename-1.md | | Title 2 | tag1, tag3 | filename-2.md |

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Tips for good captures

The goal is speed — help Alex get items out of their head and into the vault with minimal friction. Don't over-ask for details. A title and one-sentence description is perfectly fine. They can flesh things out later. If they give you a wall of context, distill it into a clear description rather than dumping it in verbatim.