abilityai/.claude/skills/procedure-email-follow-up-check

Email Follow-Up Check Procedure

Review sent emails from the past 30 days to identify messages that may need follow-up.

State Dependencies

| Source | Location | Read | Write | Description | |--------|----------|------|-------|-------------| | Sent Emails | Gmail (via google-workspace) | Yes | | Last 30 days of sent messages | | Inbox | Gmail (via google-workspace) | Yes | | Check for replies received |

Workflow

Step 1: Search Sent Emails

Use the google-workspace subagent to search sent emails:

Search query: "in:sent after:YYYY/MM/DD" (30 days ago)

Step 2: Analyze for Follow-Up Indicators

Review each email for these patterns:

High Priority:

• Questions asked that likely haven't been answered
• Meeting requests awaiting confirmation (Calendly links sent)
• Investor/business discussions with open concerns
• Proposals or pitches awaiting response

Medium Priority:

• Podcast/interview invitations sent
• Introduction emails made
• Action items promised to others
• Scheduling discussions in progress

Low Priority:

• Mass updates (monitor for interested responses)
• Informational emails that may warrant check-in

Step 3: Exclusions

Filter out these email types:

• Quarterly updates (unless flagged for specific follow-up)
• Newsletters and broadcast emails
• Auto-replies and confirmations
• Simple thank-you notes not requiring response
• Threads with recent replies (conversation is active)

Step 4: Categorize and Present

Output format for each email needing follow-up:

**[Recipient Name]** (Date)
- Subject: [subject line]
- Reason: [why follow-up may be needed]
- Action: [suggested next step]

Group by priority: HIGH / MEDIUM / LOW

Step 5: Offer Next Steps

After presenting the list, offer:

• Draft follow-up emails for specific items
• Check if meetings were actually scheduled
• Mark items as resolved if user confirms no action needed

Completion Checklist

• [ ] Sent emails from last 30 days retrieved
• [ ] Emails categorized by priority (HIGH/MEDIUM/LOW)
• [ ] Exclusions applied (newsletters, auto-replies, active threads)
• [ ] Follow-up list presented to user
• [ ] Next steps offered (draft emails, check meetings, mark resolved)