abdullahbeam/hubspot-connect

HubSpot Connect

User-facing meta-skill for HubSpot CRM integration.

Purpose

Single entry point for all HubSpot CRM operations:

• Contacts - List, create, update, search
• Companies - List, create, search
• Deals - List, create, update, search
• Associations - Get linked records
• Engagements - Emails, calls, notes, meetings

Follows the master/connect pattern - references hubspot-master for shared scripts and references.

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Trigger Phrases

Load this skill when user says:

• "hubspot" / "hubspot crm"
• "list contacts" / "show contacts"
• "create contact" / "add contact"
• "search contacts" / "find contact"
• "list companies" / "show companies"
• "create company" / "add company"
• "list deals" / "show deals" / "show pipeline"
• "create deal" / "new opportunity"
• "log email" / "log call" / "add note"
• Any CRM-related query

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Pre-Flight Check (ALWAYS RUN FIRST)

Before ANY HubSpot operation, validate configuration:

python 00-system/skills/hubspot/hubspot-master/scripts/check_hubspot_config.py --json

Handle Config Status

| ai_action | What to Do | |-------------|------------| | proceed_with_operation | Config OK → Continue | | prompt_for_access_token | Ask user for access token, save to .env | | create_env_file | Create .env with token | | add_missing_scopes | Guide user to add scopes in HubSpot | | verify_token | Token exists but invalid |

If Setup Needed

Display this complete setup guide to user:

I need to set up HubSpot integration first.

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HUBSPOT PRIVATE APP SETUP
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STEP 1: Create Private App
─────────────────────────
1. Log into HubSpot
2. Click gear icon (Settings) → Integrations → Private Apps
3. Click "Create a private app"
4. Name: "Nexus Integration"

STEP 2: Select Required Scopes
──────────────────────────────
In the "Scopes" tab, enable these permissions:

CRM (Required):
  ☑️ crm.objects.contacts.read
  ☑️ crm.objects.contacts.write
  ☑️ crm.objects.companies.read
  ☑️ crm.objects.companies.write
  ☑️ crm.objects.deals.read
  ☑️ crm.objects.deals.write

Engagements (Optional - for emails/calls/notes/meetings):
  ☑️ crm.objects.emails.read
  ☑️ crm.objects.emails.write
  ☑️ crm.objects.calls.read
  ☑️ crm.objects.calls.write
  ☑️ crm.objects.notes.read
  ☑️ crm.objects.notes.write
  ☑️ crm.objects.meetings.read
  ☑️ crm.objects.meetings.write

STEP 3: Get Your Token
──────────────────────
1. Click "Create app"
2. Copy the access token shown
3. Token starts with: pat-na1-... or pat-eu1-...

⚠️  IMPORTANT: Save this token securely - you won't see it again!

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Please paste your HubSpot access token:

After user provides token:

# Write to .env
HUBSPOT_ACCESS_TOKEN=pat-na1-xxx

# Re-run config check to verify
python 00-system/skills/hubspot/hubspot-master/scripts/check_hubspot_config.py --json

Handling 403 Forbidden (Missing Scopes)

If user gets 403 errors after setup, they're missing scopes:

⚠️  Missing HubSpot permissions!

The operation failed because your Private App is missing required scopes.

To fix:
1. Go to HubSpot Settings → Integrations → Private Apps
2. Click on "Nexus Integration" (or your app name)
3. Go to "Scopes" tab
4. Add the missing scope: [scope name from error]
5. Click "Commit changes"
6. IMPORTANT: Copy the NEW access token (it changes after scope updates)
7. Update your .env with the new token

Then try again!

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Workflows

Workflow 0: Config Check (Auto)

Trigger: Before any operation Script: check_hubspot_config.py --json Output: Config status, required actions

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Workflow 1: List Contacts

Trigger: "list contacts", "show contacts", "get contacts"

python 00-system/skills/hubspot/hubspot-master/scripts/list_contacts.py --json

Display Format:

Found 10 contacts:

1. John Doe
   Email: [email protected]
   ID: 12345
   Company: Acme Corp

2. Jane Smith
   Email: [email protected]
   ID: 12346
   ...

---

Workflow 2: Create Contact

Trigger: "create contact", "add contact", "new contact"

Required: Email Optional: First name, last name, phone, company

python 00-system/skills/hubspot/hubspot-master/scripts/create_contact.py \
  --email "[email protected]" \
  --firstname "John" \
  --lastname "Doe" \
  --json

---

Workflow 3: Search Contacts

Trigger: "search contacts", "find contact", "lookup contact"

python 00-system/skills/hubspot/hubspot-master/scripts/search_contacts.py \
  --email "[email protected]" \
  --json

or

python 00-system/skills/hubspot/hubspot-master/scripts/search_contacts.py \
  --name "John" \
  --json

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Workflow 4: Update Contact

Trigger: "update contact", "edit contact", "modify contact"

Required: Contact ID

python 00-system/skills/hubspot/hubspot-master/scripts/update_contact.py \
  --id 12345 \
  --phone "+1234567890" \
  --json

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Workflow 5: List Companies

Trigger: "list companies", "show companies"

python 00-system/skills/hubspot/hubspot-master/scripts/list_companies.py --json

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Workflow 6: Create Company

Trigger: "create company", "add company", "new company"

python 00-system/skills/hubspot/hubspot-master/scripts/create_company.py \
  --name "Acme Corp" \
  --domain "acme.com" \
  --industry "Technology" \
  --json

---

Workflow 7: Search Companies

Trigger: "search companies", "find company"

python 00-system/skills/hubspot/hubspot-master/scripts/search_companies.py \
  --name "Acme" \
  --json

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Workflow 8: List Deals

Trigger: "list deals", "show deals", "show pipeline"

python 00-system/skills/hubspot/hubspot-master/scripts/list_deals.py --json

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Workflow 9: Create Deal

Trigger: "create deal", "add deal", "new deal", "new opportunity"

python 00-system/skills/hubspot/hubspot-master/scripts/create_deal.py \
  --name "Enterprise Deal" \
  --amount 50000 \
  --stage "qualifiedtobuy" \
  --json

---

Workflow 10: Update Deal

Trigger: "update deal", "edit deal", "change deal stage"

python 00-system/skills/hubspot/hubspot-master/scripts/update_deal.py \
  --id 12345 \
  --stage "closedwon" \
  --json

---

Workflow 11: Search Deals

Trigger: "search deals", "find deal"

python 00-system/skills/hubspot/hubspot-master/scripts/search_deals.py \
  --name "Enterprise" \
  --min-amount 10000 \
  --json

---

Workflow 12: Get Associations

Trigger: "get associations", "linked records", "related contacts", "contacts on deal"

# Get contacts associated with a deal
python 00-system/skills/hubspot/hubspot-master/scripts/get_associations.py \
  --object-type deals \
  --object-id 12345 \
  --to-type contacts \
  --json

---

Workflow 13: Engagement Operations

Trigger: Various engagement operations

List Emails:

python 00-system/skills/hubspot/hubspot-master/scripts/list_emails.py --json

Log Email:

python 00-system/skills/hubspot/hubspot-master/scripts/log_email.py \
  --subject "Follow up" \
  --body "Meeting follow-up email" \
  --json

List Calls:

python 00-system/skills/hubspot/hubspot-master/scripts/list_calls.py --json

Log Call:

python 00-system/skills/hubspot/hubspot-master/scripts/log_call.py \
  --title "Sales Call" \
  --body "Discussed pricing" \
  --duration 30 \
  --json

List Notes:

python 00-system/skills/hubspot/hubspot-master/scripts/list_notes.py --json

Create Note:

python 00-system/skills/hubspot/hubspot-master/scripts/create_note.py \
  --body "Important note about this contact" \
  --json

List Meetings:

python 00-system/skills/hubspot/hubspot-master/scripts/list_meetings.py --json

Create Meeting:

python 00-system/skills/hubspot/hubspot-master/scripts/create_meeting.py \
  --title "Product Demo" \
  --body "Demo of new features" \
  --start "2025-12-15T14:00:00Z" \
  --end "2025-12-15T15:00:00Z" \
  --json

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Smart Routing

When user mentions:

| Phrase | Route To | |--------|----------| | "list contacts", "show contacts" | Workflow 1 | | "create contact", "add contact" | Workflow 2 | | "search contacts", "find contact" | Workflow 3 | | "update contact", "edit contact" | Workflow 4 | | "list companies", "show companies" | Workflow 5 | | "create company", "add company" | Workflow 6 | | "search companies", "find company" | Workflow 7 | | "list deals", "show pipeline" | Workflow 8 | | "create deal", "new opportunity" | Workflow 9 | | "update deal", "change stage" | Workflow 10 | | "search deals", "find deal" | Workflow 11 | | "associations", "linked records" | Workflow 12 | | "emails", "calls", "notes", "meetings" | Workflow 13 |

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Error Handling

Common Errors:

| Error | Solution | |-------|----------| | 401 Unauthorized | Token invalid - check HUBSPOT_ACCESS_TOKEN | | 403 Forbidden | Missing scope - add to Private App | | 404 Not Found | Record doesn't exist | | 409 Conflict | Duplicate record - search first | | 429 Rate Limited | Wait and retry |

On Error:

1. Load: hubspot-master/references/error-handling.md
2. Display user-friendly message
3. Offer fix if possible

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Context Caching

After listing records, cache for session:

# Store in conversation context
contacts_cache = [
    {"name": "John Doe", "id": "12345", "email": "[email protected]"},
    {"name": "Jane Smith", "id": "12346", "email": "[email protected]"}
]

When user says "update John Doe", match to cached contact ID.

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Example Interactions

User: "list my hubspot contacts"

AI:

Let me check your HubSpot configuration first...
✅ Configuration valid

Found 10 contacts:

1. John Doe
   Email: [email protected]
   ID: 12345
   Company: Acme Corp

2. Jane Smith
   Email: [email protected]
   ID: 12346
   Company: TechStart Inc

...

What would you like to do?
- "create contact" to add a new contact
- "search contacts by company" to filter
- "update John Doe" to modify a record

---

User: "create a new deal for Acme Corp worth $50,000"

AI:

Creating deal...

✅ Deal created!
  ID: 98765
  Name: Acme Corp - $50,000
  Amount: $50,000
  Stage: qualifiedtobuy

Would you like to associate this deal with a contact or company?

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Version

Version: 1.0 Created: 2025-12-13 Status: Production Ready