DavidROliverBA/.claude/skills/form-status

/form-status Skill

Show status of form submissions across projects.

Usage

/form-status                    # All forms summary
/form-status pending            # Forms awaiting response
/form-status overdue            # Forms past expected response
/form-status MyDataIntegration             # Forms for specific project
/form-status DPIA               # All DPIA submissions
/form-status CyberRisk          # All Cyber Risk assessments

Instructions

1. Search for FormSubmission notes:

   Glob pattern: **/Form Submission*.md
   Also check: type = "FormSubmission" in frontmatter
   

2. Extract metadata from each:

   • formType (DPIA, CyberRisk, ChangeRequest, TPRM, IAF, Other)
   • status (draft, submitted, pending, approved, rejected, expired)
   • project
   • submittedDate
   • responseDate
   • expiryDate
   • requestingTeam

3. Apply filter if provided:

   • "pending" = status is "submitted" or "pending"
   • "overdue" = submittedDate > 30 days ago AND status not in [approved, rejected]
   • Project name = matches project field
   • Form type = matches formType field

4. Generate report:

# Form Submission Status

**Generated**: {{date}}
**Filter**: {{filter or "All"}}

## Summary

| Status | Count |
|--------|-------|
| Draft | X |
| Submitted/Pending | X |
| Approved | X |
| Rejected | X |
| Expired | X |

## By Form Type

### DPIA (Data Protection Impact Assessment)
| Project | Status | Submitted | Response | Reference |
|---------|--------|-----------|----------|-----------|
| [[Project]] | pending | 2026-01-05 | - | DPIA-123 |

### CyberRisk (Cyber Security Risk Assessment)
| Project | Status | Submitted | Response | Reference |
|---------|--------|-----------|----------|-----------|

### TPRM (Third Party Risk Management)
...

### ChangeRequest
...

### IAF (Initial Assessment Form)
...

## Attention Required

### Overdue (>30 days, no response)
- [[Form Submission - DPIA for MyDataIntegration]] - submitted 2025-12-01 (41 days ago)

### Expiring Soon (<30 days to expiry)
- [[Form Submission - TPRM for MaintenanceSystem]] - expires 2026-02-10

### Drafts Not Submitted
- [[Form Submission - CyberRisk for OpDef]] - created 2026-01-03

## By Project

### [[Project - MyDataIntegration]]
- DPIA: approved (2025-11-15)
- CyberRisk: pending (submitted 2026-01-05)
- TPRM: draft

### [[Project - MaintenanceSystem]]
...

Form Types Reference

| Type | Full Name | Requesting Team | |------|-----------|-----------------| | DPIA | Data Protection Impact Assessment | Data Privacy / Legal | | CyberRisk | Cyber Security Risk Assessment | Cyber Security | | TPRM | Third Party Risk Management | Procurement / Cyber | | IAF | Initial Assessment Form | Cyber Delivery Assurance | | ChangeRequest | Change Request / RFC | Change Management | | Other | Other intake forms | Various |

Status Values

| Status | Meaning | |--------|---------| | draft | Not yet submitted | | submitted | Sent, awaiting acknowledgement | | pending | Acknowledged, under review | | approved | Approved / passed | | rejected | Rejected / failed | | expired | Approval expired, needs renewal |

Quick Create

If user mentions a form they need to track, offer to create:

/form <type> <project>

Example: /form DPIA MyDataIntegration creates Form Submission - DPIA for MyDataIntegration.md