305s/Email Classifier

Email Classifier

Automatically categorize and prioritize emails to help manage inbox overload.

Overview

This skill helps you:

• Classify emails by category and type
• Determine priority and urgency
• Identify required actions
• Filter out low-value emails
• Organize for efficient processing

Classification Categories

Primary Categories

| Category | Description | Examples | |----------|-------------|----------| | Action Required | Needs your response/action | Requests, approvals, questions | | FYI | Informational, no action needed | Updates, announcements, reports | | Waiting | You're waiting for others | Follow-ups, pending responses | | Delegated | Forward to someone else | Wrong recipient, team matters | | Archive | Keep but no action | Confirmations, receipts | | Delete | Low value, can remove | Spam, irrelevant promos |

Email Types

| Type | Description | |------|-------------| | Meeting | Invites, updates, cancellations | | Task/Request | Someone asking you to do something | | Question | Needs your answer | | Update/Report | Status updates, progress reports | | Approval | Needs your sign-off | | Newsletter | Subscribed content | | Marketing | Promotional content | | Alert/Notification | System alerts, notifications | | Personal | Non-work related | | Spam/Phishing | Unwanted or suspicious |

Priority Levels

| Priority | Response Time | Indicators | |----------|---------------|------------| | 🔴 Urgent | Within hours | Deadline today, executive request, blocking issue | | 🟠 High | Within 24h | Important client, time-sensitive, direct request | | 🟡 Normal | Within week | Standard requests, routine matters | | 🟢 Low | When convenient | FYI, newsletters, non-urgent updates |

How to Use

Single Email Classification

"Classify this email: [paste email content]"

Batch Classification

"Classify these emails and organize by priority:
1. [Email 1]
2. [Email 2]
3. [Email 3]"

With Rules

"Classify my emails. Treat anything from @client.com as high priority"

Output Format

Single Email

## Email Classification

**From**: [email protected]
**Subject**: Q1 Budget Approval Needed

| Attribute | Value |
|-----------|-------|
| **Category** | Action Required |
| **Type** | Approval |
| **Priority** | 🔴 Urgent |
| **Deadline** | EOD Friday |
| **Sender Importance** | High (CFO) |

### Recommended Action
Review attached budget and approve/reject by Friday EOD.

### Suggested Response Time
Within 4 hours

### Labels/Tags
`finance`, `approval`, `q1-budget`, `executive`

Batch Results

## Email Classification Results

**Total Emails**: 15
**Processing Date**: 2026-01-29

### Summary
| Category | Count | % |
|----------|-------|---|
| Action Required | 4 | 27% |
| FYI | 6 | 40% |
| Delete/Spam | 3 | 20% |
| Waiting | 2 | 13% |

### 🔴 Urgent (2)
1. **[Subject]** from [Sender] - [Action needed]
2. **[Subject]** from [Sender] - [Action needed]

### 🟠 High Priority (3)
1. **[Subject]** from [Sender] - [Type]
2. ...

### 🟡 Normal (5)
1. ...

### 🟢 Low/FYI (5)
1. ...

Custom Rules

Define Your Rules

## My Email Rules

### VIP Senders (Always High Priority)
- CEO, CFO, CTO
- Direct manager
- Key clients: @bigclient.com

### Auto-Archive
- Newsletters (unless from [specific])
- Automated reports (after reading)
- CC-only emails (if no @mention)

### Auto-Delegate
- IT support requests → it-team@
- HR questions → hr@

### Red Flags (Mark Urgent)
- "URGENT" in subject
- Legal/compliance mentions
- Customer complaints

Spam/Phishing Detection

Warning Signs

## Suspicious Email Indicators

**Risk Level**: 🔴 High / 🟠 Medium / 🟢 Low

### Red Flags Detected
- [ ] Sender domain doesn't match display name
- [ ] Urgency pressure tactics
- [ ] Request for credentials/personal info
- [ ] Suspicious links (hover to check)
- [ ] Unexpected attachments
- [ ] Grammar/spelling errors
- [ ] Generic greeting ("Dear Customer")

### Recommendation
[Do not click links / Report as phishing / Safe to proceed]

Workflow Suggestions

Processing Order

## Recommended Processing Order

### Morning (30 min)
1. 🔴 Urgent emails first (2 emails, ~10 min)
2. 🟠 High priority (3 emails, ~15 min)
3. Quick wins under 2 min (5 emails, ~5 min)

### Batch Later
- 🟡 Normal priority - schedule 1 hour block
- 🟢 Newsletters - end of day or weekend

### Delegate Now
- Forward [Email X] to [Person] for handling

Suggested Folder Structure

📁 Inbox
├── 📁 Action Required
│   ├── 📁 Today
│   ├── 📁 This Week
│   └── 📁 Waiting For Response
├── 📁 FYI / Read
├── 📁 Reference
│   ├── 📁 Projects
│   ├── 📁 Clients
│   └── 📁 Receipts
└── 📁 Newsletters

Integration Ideas

Calendar Integration

• Meeting emails → Check/update calendar
• Deadline mentions → Create calendar reminder

Task Integration

• Action items → Create tasks
• Follow-ups → Set reminder

CRM Integration

• Client emails → Log in CRM
• Lead inquiries → Create lead record

Limitations

• Cannot access email accounts directly
• Classification is based on content provided
• May miss context from email threads
• Cannot guarantee phishing detection
• Personal judgment needed for edge cases